University of Utah Executive Secretary in Salt Lake City, Utah


Open Date 06/12/2018

Requisition Number PRN17460B

Job Title Executive Secretary

Working Title Executive Secretary

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Monday & Friday – 8:00 a.m. – 12:00 noon

Tuesday, Wednesday & Thursday – flexible

VP Area U of U Health - Academics

Department 01468 - SOM Admissions

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 14.00

Close Date

Open Until Filled Yes

Job Summary

Provides support and assists with the overall administration and development of School of Medicine Office of Admissions programs. Responsibilities include the ability to interact with medical school applicants, faculty, medical students, premedical advisors and Dean’s Office staff in a professional manner. Opportunities for growth and creativity.


•Administrative duties, i.e. phones, emails, events, interview day duties, applicant assessments.

•Applicant interactions – Including assessment day duties, participate in department events.

•Process medical school applications and documents, including letters of recommendation, payments, etc.

•Participate in all aspects of the applicant interview day including tours, escorting applicants, etc.

•Establishes and maintains confidential files.

•Provide back up to admissions staff.

•Other duties as assigned.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


An associate’s degree in related field, or equivalency is preferred. Ability to use logic and reasoning to prioritize tasks; computer skills including Microsoft Office Suite.

The candidate must have strong communication skills, be a team player, self-starter, detail oriented and excellent organization skills. Demonstrated ability to work independently and a commitment to provide excellent customer service required.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.