University of Utah Executive Secretary in Salt Lake City, Utah

Details

Open Date 02/14/2019

Requisition Number PRN19573B

Job Title Executive Secretary

Working Title Executive Secretary

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 30 to 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Mon – Fri

VP Area U of U Health - Academics

Department 00201 - PhysicalTher/Athletic Training

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 18.00/hr

Close Date

Open Until Filled No

Job Summary

Provides secretarial and administrative office support. Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under close supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature. Responsibilities will include participation in the preparation and submission of University curricular proposals and approvals as well as accreditation applications. This position will help plan and develop a Physical Therapy extension program with Dixie State.

This position is guaranteed for 1 year.

Responsibilities

1.Provides administrative support to supervisor or department.

2.Prepares correspondence, including composing routine letters and memos.

3.Schedules appointments and maintains supervisors or departments calendar.

4.Makes arrangements for meetings and conferences.

5.Establishes and maintains confidential files.

6.Orders and maintains supplies for department.

7.May distribute mail and other supplies for department.

8.Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

This position is guaranteed for 1 year.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with priorURSservice, may elect to enroll inURSif they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits fromURSare subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.