University of Utah Executive Secretary-Biology Dept. in Salt Lake City, Utah

Details

Open Date 07/11/2018

Requisition Number PRN17753B

Job Title Executive Secretary

Working Title Executive Secretary-Biology Dept.

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8-5 Monday-Friday

VP Area Academic Affairs

Department 00116 - Biology

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14 to 19

Close Date

Open Until Filled Yes

Job Summary

Be a part of the Biology Department’s administrative team, interacting in a diverse and friendly environment, working in the department’s main administration office.

Responsibilities

Position is responsible for various assignments including but not limited to: assisting professors in the preparation of research funding proposals, and a range of administrative support activities such as: preparing correspondence, scanning documents, ordering supplies, coordinating travel itineraries, preparing reimbursement requests, scheduling meetings, answering and routing phone calls, problem solving and other duties as assigned.

Minimum Qualifications

High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

The preferred candidate will encompass strong customer service and organizational skills, be detail oriented, with an ability to multi-task and prioritize. They are dependable, reliable, self-motivated, and have the ability to work under deadlines with frequent interruptions. Strong Word, Excel, PowerPoint, Photoshop, and web search preference. A valid Utah driver’s license and University experience is a plus.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.