Job Information

University of Utah Events Manager in Salt Lake City, Utah

Open Date 07/02/2021

Requisition Number PRN26806B

Job Title Events Supervisor

Working Title Events Manager

Job Grade E

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00113 - College of Science-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 18.89 to 34.95

Close Date

Open Until Filled Yes

Job Summary

The College of Science is seeking an experienced and talented Events Manager to lead our events for students, faculty, alumni, friends, prospective students, parents, and corporate partners.

This position will work closely with the College of Science leadership team to provide events logistics and management. Responsibilities include initiating, designing and executing events to increase high level engagement with our key constituents. The Events Manager will be charged with collaborating with all members of the College of Science Dean’s Office Team.

The University of Utah offers exciting, challenging and rewarding careers to those who seek opportunities to grow and succeed. The University is known as a great place to work (http://www.employment.utah.edu/staff/work.php) and offers a strong benefit package, including tuition reduction program, retirement, and health plan options.

Responsibilities

1. Assists with facilitating, planning, publicizing, and implementing College of Science events and programs in a professional manner consistent with University of Utah’s policies.

2. Manages the activities of staff, volunteers, subcontractors and vendors as required to successfully execute all aspects of the College events and programs.

3. Arranges logistics for all events and provides administrative support, including preparation and dissemination of informational materials and communications regarding the event. This may include, but not limited to; audiovisual usage, catering, security, supplies, transportation/parking, and guest services.

4. Initiate and maintain ongoing communication with College partners, alumni, students, potential students, guests, staff, and vendors, including marketing for events and appropriate follow-up.

5. Provides administrative support.

6. May administer and monitor event budgeting, tracking, and event invoice review and approval.

Problem Solving

Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.

Minimum Qualifications

Requires a Bachelor’s degree in a related area or equivalency and 3 years of progressively more responsible events coordination experience. Demonstrated human relations and effective communication skills required. A related field may include but is not limited to: Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.

Demonstrated leadership skills in planning and supervising employees and processes.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

- Experience in organizing and executing high-quality events

- Approachable and engaging with guests and venue staff

- Strong organizational and communication skills

- Ability to organize, prioritize, and manage time as well as multiple administrative tasks

- Creative thinker to enhance engagement opportunities with our key constituents

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.