Job Information

University of Utah Event Assistant in Salt Lake City, Utah

Open Date 11/18/2021

Requisition Number PRN11898N

Job Title Coordinator, Special Events

Working Title Event Assistant

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 15-20 hours per week

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Between 8-5, M-F and as needed for weekends and events.

Is this a work study job? No

VP Area President

Department 00842 - Rice-Eccles Stadium

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.00/h

Close Date 02/18/2022

Job Summary

Plans, implements and coordinates various details associated with meetings, seminars, conferences, educational training, social events, and other related activities.

Responsibilities

1. Plans, coordinates and follows-through with details for special events including social activities, conferences, educational seminars, receptions, etc.

2. Maintains a financial accounting and cost analysis report for each individual event. May monitor financial records for donations and grants.

3. Manages events on-site and provides assistance to attendees and faculty members.

4. Assists supervisors in evaluating program effectiveness and making adjustments for future events.

5. Responds to questions and phone calls from event participants, faculty members, etc. Makes travel arrangements for visitors.

6. Maintains files, records and a computer database on event details and participants.

7. Makes physical arrangements such as scheduling, catering, creating advertising materials, transportation, ordering event supplies and equipment, compiling course materials, etc.

8. May participate in the preparation of accreditation reports and reviews.

9. May oversee the activities of clerical support staff as they relate to specific events.

10. May manage office supplies and equipment and act as a liaison with vendors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency that may be required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

One year experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.