Job Information

University of Utah Didactic Education Coordinator in Salt Lake City, Utah

Details

Open Date 09/21/2022

Requisition Number PRN32344B

Job Title Coordinator, Education

Working Title Didactic Education Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

This position has the option to work a hybrid (combined in-office and remote) schedule.

VP Area U of U Health - Academics

Department 00958 - DFPM-Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 to $48,253

Close Date

Open Until Filled Yes

Job Summary

This employee will play an important role in facilitating the day-to-day operations of the didactic portion of the student curriculum by providing administrative support to the didactic team. This employee will coordinate and manage room scheduling, maintain professional communications with students and instructors as well as order supplies for all required student classes and labs. Important tasks related to this position are attention to detail, excellent organizational skills, accountability, and the ability to work independently and prioritize tasks.

This is a key staff role that is integral to the success of the didactic portion of the PA student experience as they manage the inventory of classroom educational materials, schedule rooms, as well as manage logistics for student international rotations.

The mission of the University of Utah Physician Assistant Program is to improve the quality of health and access to care, with a commitment to the medically underserved, by educating students to become highly proficient, socially conscious, and accountable physician assistants (PAs) in the primary care model.

Responsibilities

1. Assists with day-to-day operations within the didactic year of the PA Program such as classroom activities, scheduling rooms and ordering materials, for the first year of study for PA students at the Salt Lake City campus.

2. Assist with providing student services such as advising, referral for services and maintaining student files as well as assist with student education verification and credentialing.

3. Assists faculty with creation, editing, and management of course syllabi, canvas documents, and other required student documents.

4. Administrative support for student progress meetings & ASCC meetings. Take meeting minutes, schedule student meetings, create follow up documents for students.

5. Assist with processing payment for instructors during the didactic year.

6. Administrative support for international rotations

7. Administrative support for student activities such as community engagement activities, return visits, and OSCE exams.

8. Process travel claims for faculty and staff using the SAP Concur System, and assist with the purchase and maintenance of teaching materials needed for the Salt Lake City campus

9. Manages the Tutorials course logistics including scheduling rooms at HSEB , ensuring all supplies are ordered, coordinating with instructors, and creating student schedules for clinical skills exams. Requires strong attention to detail and ability to manage several competing tasks.

10. Regularly uses and assists faculty and students in using Examsoft, Canvas, Google and Microsoft Office, Zoom, Microsoft Teams, etc. Duties also include assisting in training new faculty & Clinical Associates at the Salt Lake City campus on programs used during the didactic year.

11. Manage events, clinical skills set up for procedure days, manage labs, and other learning experiences at the Salt Lake City campus.

12. Arranges scheduling and payment of standardized patients as needed for teaching/testing experiences.

13. Manage student exam proctoring process.

14. Maintain confidentiality of student information per FERPA regulations.

15. Serve as staff support for international student rotations.

16. Assist with additional PA program activities, events, and duties as needed.

17. Attention to detail, good customer service skills, strong organizational skills, accountability, and the ability to work independently are important for success in this position.

This position has the option to work a hybrid (combined in-office and remote) schedule.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (2 years related work experience may be substituted for 1 year of education), and two years related experience required. Demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Previous experience supporting a University of Utah academic program. Previous experience providing student services is preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.