Job Information

University of Utah Development Specialist in Salt Lake City, Utah

Open Date 07/12/2021

Requisition Number PRN26890B

Job Title Development Specialist

Working Title Development Specialist

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00am to 5:00pm with occasional weekends and evenings.

This is an in-person on-campus position.

VP Area Academic Affairs

Department 00161 - College of Education-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 55000

Close Date

Open Until Filled Yes

Job Summary

This position provides administrative support to both the College of Education Development Director and the College of Education Dean’s office.


This position represents the face of the University and College to donors, students, and other community members and must demonstrate a professional, positive, and problem-solving attitude.

Development related responsibilities include, but are not limited to:

1. Assists in organizing and implementing stewardship and cultivation events

for the college (e.g., annual Scholarship Celebration dinner, Giving Day, and

campaign fundraising/cultivation events).

2. Manages routine stewardship activities (e.g., runs donor giving reports,

prepares and mails thank-you letters, handles gift deposits, etc.)

3. Assists with prospect management and assessment (e.g., involved with

annual donor reporting, maintenance of mailing lists, creation of

spreadsheets to track data related to fundraising)

4. In charge of collecting items from students to assist in stewarding donors

(e.g., photos, thank-you letters, student Spotlight)

5. Provides support with administrative work (e.g., assists with college

boards—may include taking minutes for some meetings; updating board

roster, etc.)

6. Prepares and mails holiday cards and gifts to donors, as well as

Scholarship Celebration dinner items, and Giving Day items.

7. Works with marketing and communications director on creation of

postcards, invitations, e-newsletters, annual reports, and ThankView videos

8. Assists with annual endowment reports for U Central Development.

9. Responsible for receiving, preparing, and delivering deposits to the Central Development Office.

Dean’s Office Administrative Support responsibilities include, but are not limited to:

1. Greet and direct visitors, answer and route incoming calls. Manages the front desk in the Dean’s suite.

2. Responsible for assisting in the coordination, processing, and administering scholarship awards.

3. Maintains schedules for college conference rooms, project rooms, auditorium, and classrooms.

4. Makes arrangements for meetings, conferences, and events. Includes coordinating meeting schedules, RSVP’s, arranging for meeting space (set up/clean up), ordering food if applicable.

5. Maintains office equipment and orders supplies.

6. Collects and distributes mail, other general office duties as needed.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Communications, Public Relations, Marketing, or a related field, or equivalency; and demonstrated human relations and effective communication skills required. Experience which includes fundraising, grant and publication writing, planning and implementing special events and programs and a successful track record in raising donations is preferred.


1. Strong knowledge of Microsoft Office Suite – Word, Powerpoint, and excel.

2. Experience with student and donor management databases (e.g. PeopleSoft, and Salesforce).

3. Excellent writing and editing skills preferred.

4. Preference may be given to individuals with University experience.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.