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University of Utah Coordinator, Project in Salt Lake City, Utah

Open Date 09/03/2020

Requisition Number PRN24232B

Job Title Coordinator, Project

Working Title Coordinator, Project

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

8 am – 5 pm, Monday – Friday.

VP Area Academic Affairs

Department 01541 - Office for Global Engagement

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 17.00

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Office for Global Engagement ( OGE ) provides campus-wide leadership and coordination in support of University of Utah global initiatives, partnerships, and programs. The Project Coordinator provides administrative and program support for the Associate Chief Global Officer and general administrative support for the Office for Global Engagement.

Oversees the procedural matters related to an ongoing project or program in an assigned area. Provides administrative support to senior department personnel. Plans and coordinates project scheduling, budgeting, and administrative tasks. Supports staff with administrative tasks and logistics such as meetings, conference rooms, conference calls, ordering supplies, travel reservations and reimbursements, etc.

This position is considered Category I: Mandatory and required on campus or health care facilities to support on-site operations. Employees hired into this category will be required to be physically located at the Office of Global Engagement if they are healthy and without COVID -19 symptoms.

Responsibilities

Qualified candidates must be able to demonstrate effective communication, initiation and follow-through, problem solving, and attention to details.

1. Coordinates procedural matters regarding the day-to day operations of an academic, research or administrative project.

2. Plans and implements procedural changes/modifications for the project.

3. May assist in the preparation of grant proposals, research materials, and outreach publications.

4. Maintains or oversees the maintenance of project records, lists or files. Prepares related reports and performs evaluation of project effectiveness.

5. Provides information to students, faculty, staff, and government and community agencies regarding the policies and procedures of the project or department.

6. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.

7. Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.

8. Responds to queries from and coordinates activities with other departments, the community, and program partners.

9. May assist in development of presentations on the projects.

10. May take meeting minutes and action items during meetings and perform basic follow-up.

11. May provide computer support for departmental/project objectives and determine appropriate software needed.

12. May coordinate seminars, workshops, luncheons and other meetings on topics within the scope of the project.

13. May act as the University’s representative for this field or specialty area when contacting other departments and outside organizations.

14. May assist with financial processes and tracking.

15. Coordinate complex projects involving multiple internal and external stakeholders.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead, lifting.

Minimum Qualifications

Six years related experience or equivalency (1 year of college education is equivalent to 2 years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred experience/skills:

1. Intercultural communication skills and experience interacting with individuals from around the world.

2. Knowledge of basic world geography and geopolitical issues.

3. Strong team player.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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