Job Information

University of Utah Coordinator, Information in Salt Lake City, Utah


Open Date 08/31/2021

Requisition Number PRN27523B

Job Title Coordinator, Information

Working Title Coordinator, Information

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00193 - Office of SR VP Health Sci

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 to $51,699

Close Date

Open Until Filled No

Job Summary

University of Utah Health (UHealth) is in the process of implementing a Space Management Information System ( SMIS ) to track room and occupant information for all Health Sciences Buildings (on and off campus). Building floor plans, room and employee information are stored in the application. The Field Validation process will perform a walkthrough of all Health Sciences buildings to verify the accuracy of building and room data (graphical floor plans and room and occupant data). This position will schedule and coordinate as well as participate in Field Validation activities. This position will also perform quality checks on the collected data for data integrity, notate and resolve discrepancies. This position will be responsible for ensuring the functionality of the EXCEL spreadsheets used in the data collection process is correct and supports accurate data entry.

This is a project based position. Duration of the project is estimated to be one year minimum.


This position will oversee and coordinate with representatives from the Space Management Information System Core Team and/or Department representatives and student/employee Field Validation team members to ensure efficient and accurate space data collection. This position will schedule field validation prep, walk through and debrief sessions and perform the actual field validation walkthroughs. This position will be responsible for performing quality checks on the data collected during field validation, discovering discrepancies and developing a plan (in conjunction with other team members) to resolve these discrepancies. This position will work with members of the Space Management Information System Core Team to import and export data from ARCHIBUS to facilitate and complete Field Validation of prioritized Health Science buildings.

In addition to overseeing and coordinating the Field Validation process during field validation sessions this position will be a member of a team or work alone to physically inspect rooms in a building and validate room and occupant attributes and perform data entry in an EXCEL spreadsheet and make notations on a floorplan in Bluebeam of any discrepancies. This position will meet regularly with a member of the core team to address questions and issues encountered during the walkthrough. Following Field Validation walkthroughs this position is responsible for correcting any inconsistencies in the data collected and revisiting rooms if needed to assess the accuracy of the data collected. This position will be assigned project related data entry and floor plan reviews.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education). Two years experience in collecting, organizing analyzing, and presenting data; and demonstrated human relations and effective communication skills required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Demonstrated prior experience with Data Integrity, Management and Analysis
  • Ability to read and understand an architectural floor plan
  • Proficiency in EXCEL
  • Attention to Detail
  • Ability to discover, notate and resolve data discrepancies in a legible and concise fashion
  • Critical thinking skills, interact with people


  • Experience with Architecture floor plans
  • Experience with AutoCAD, Revit or other architectural drawing software applications

Type Benefited Staff

Special Instructions Summary

This is a project based position. Duration of the project is estimated to be one year minimum.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.