Details

Open Date 04/06/2023

Requisition Number PRN34424B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Fraternity & Sorority Life

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours/week

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

The role works primarily on campus (in-person) but is eligible for alternative schedules such as one remote workday per week, a “4x10” schedule, a “9/80” schedule, or other workweek formats that may be appealing to the selected candidate. The role is also approved for remote work during times of surge telework.

VP Area Academic Affairs

Department 01700 - OFFICE OF FRATERNITY/SORORITY

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 - $45,000 including an excellent benefits package.

Close Date

Open Until Filled Yes

Job Summary

The University of Utah seeks a highly motivated, student-centered, and dedicated professional to serve as Coordinator in the Office of Fraternity & Sorority Life. Under the supervision of the Director, the Coordinator will provide assistance and support to the over 100-year-old fraternity and sorority community on campus in the areas of program development, risk management, and the promotion of leadership. The Office of Fraternity & Sorority Life is a fast-paced, team-driven environment with many stakeholders. This individual will engage student leaders in the management and direction of operations and programming while helping chapters to fully engage faculty, staff, alumni, and the community in the academic, social, and personal development of their membership.

Currently, the University of Utah is home to twenty (20) inter/national fraternities and sororities with approximately 1,800 undergraduate members, composing more than 7% of the undergraduate population. With the support of student leaders who serve on the Panhellenic and lnterfraternity Councils, the fraternity and sorority community hosts annual community-wide events such as New Member Orientation, Greek Week and SongFest, fraternity & sorority recruitment, and a variety of other events and initiatives throughout the year. Additionally, the Office of Fraternity & Sorority Life oversees a Chapter Accreditation Program to drive performance and improvement of chapter operations and member experience.

About Student Affairs

Student Affairs (https://studentaffairs.utah.edu/) is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners.

Student Affairs is committed to grounding our programs, procedures, and policies in the tenets of anti-racism and inclusion. We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life.

An excellent benefits package is included (seehere (https://www.hr.utah.edu/benefits/) for a full description of the benefits package):

• 14.2% employer retirement contribution in addition to employee contributions (automatic and immediately vested)
• Paid parental leave (in addition to FMLA )
• 11 paid holidays per year plusvacation accruals each month (https://www.hr.utah.edu/forms/lib/VacationAccrualTable.pdf)
• Excellent health insurance options that are both affordable and allow access to care through the University of Utah health system
• Tuition reduction for employees and family members
• Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available
• Free public transportation pass (seehere (https://www.rideuta.com/Fares-And-Passes/Pass-Programs/UTA-School-Pass-Programs/University-of-Utah) for more information)

Responsibilities

• Serve as the primary advisor to the lnterfraternity Council ( IFC ), providing officer training, development, and transition support, including best practices related to each position.
• Oversee council-led programs and initiatives that foster a sense of community among Fraternity/Sorority organizations including Greek Week. Homecoming, and various large-scale community wide-programming.
• Coach a portfolio of approximately 4-5 chapters in developing and pursuing chapter goals related to risk reduction and accountability, membership growth and development, chapter management & operations, academic program support, university policy, and organizational progress on the Chapter Accreditation Program
• Support planning, facilitation, and evaluation of annual educational programs and initiatives centering on leadership development and/or health and wellness. Programs include but are not limited to, chapter officer education, New Member Orientation & workshops, Emerging Leader Program, diversity, equity & inclusion education, hazing, alcohol & other drugs, and violence prevention programming.
• Oversee IFC -led fraternity recruitment efforts each semester & provide support to Panhellenic recruitment efforts
• Support the tracking of organizational progress within the Chapter Accreditation Program;
• Collaborate with organization alumni, advisors, and (inter)national headquarters staff members, as needed
• Direct council publications and presence at New Student & Transfer Orientation, Discover the U, Welcome Week, Get Involved Fairs, and special events throughout the year in collaboration with IFC & Panhellenic Council officers
• Perform administrative and other duties as assigned by the Director of Fraternity & Sorority Life
• Serve on various committees associated with representing the Office of Fraternity & Sorority Life; also, represent the University of Utah within fraternity and sorority professional associations and organizations through attendance of relevant conferences or training programs to remain current in the field.
• Serve as a liaison to and collaborate with various campus partners such as the Center for Student Wellness, Career & Professional Development Center, Student Leadership & Involvement, Union Administration, Housing & Residential Education, Bennion Center for Community Engagement, and the Office of Student Accountability & Support

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related field plus one year of directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills are required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Department-Specific Qualifications

• Excellent leadership, administrative, interpersonal, and communication skills
• Experience and/or interest in presenting and facilitating with a variety of groups including students, faculty/staff, alumni, parents, and community members
• Must be able to work flexible schedules that may include evenings, nights, and weekends, as needed.
• Familiarity with fraternities and sororities; Affiliation with an Inter/National Fraternity/Sorority organization preferred, but not required.

Preferences

Type Benefited Staff

Special Instructions Summary

Please contact Matthew Phister, Director of Fraternity & Sorority Life, at mphister@sa.utah.edu with any questions.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.