Job Information

University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Open Date 09/09/2021

Requisition Number PRN27604B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday 8am-5pm

VP Area U of U Health - Academics

Department 02185 - Neurology Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

The incumbent handles all administrative support responsibilities for various neurology subspecialty divisions, including at minimum, the Epilepsy Division and the Neuromuscular Division within the Department of Neurology. The incumbent plans and implements activities of these divisions and/or of programs within the department, ensuring goals and objectives are in accordance with established criteria. The incumbent interprets division, program, and department policies and advises participants on the application of regulations.

The Department of Neurology fosters an environment of teamwork and cross-functional support. As such, the incumbent will be expected to participate in cross-functional training programs and occasionally serve as backup support for team members. Team members are expected to provide reciprocal support for the incumbent.

Responsibilities

- Provide exceptional administrative support to the Divisions of Epilepsy and Neuromuscular Medicine

- Delivers expert calendar management and scheduling services

- Schedule, coordinate, and prepare for meetings, presentations, interviews, events, workshops, retreats, conferences, and other similar functions. Responsibilities include preparing agendas, taking detailed minutes, operating video-conferencing platform(s) (e.g., Zoom), compiling preparing data, and other duties.

- Coordinate academic schedules with clinic schedules and VA

- Coordinate with clerkship and residency managers rotation of students and resident clinic

- Create faculty and fellow recruitment itineraries

- Perform division-level onboarding of new faculty and fellows

- Arrange and reimburse travel

- Perform procurement (lab supplies, office supplies, etc.)

- Provide programmatic support (e.g., epilepsy symposium, patient care days, etc.)

- Reimburse clinical trial participants, which may also include travel arrangements

- Maintain updated CV’s, bio sketches, and bios for division faculty and fellows

- Support Divisions Chiefs in their administrative role

- Provide administrative support to division faculty (help prepare presentations, gather information/data, etc.)

- Help faculty track and report CME

- Perform other duties as deemed necessary

Problem Solving:

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.