University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 05/30/2018

Requisition Number PRN17313B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary


VP Area U of U Health - Academics

Department 00260 - Division of General Surgery

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

The Department of Surgery is seeking an Administrative Coordinator for the Office of Surgical Education (OSE). TheOSEis charged with organizing and supporting educational programs throughout the Department, including undergraduate and graduate programs, as well as continuing medical education and faculty development programs. The Administrative Coordinator for theOSEwill work closely with the Vice Chair of Education to develop and execute the functions of the office. This position includes approximately 50% time devoted to the role of Program Coordinator for fellowship programs across the Department. The successful candidate will possess strong organizational and time management skills, as well as an interest in medical education and the administration thereof.


1. Oversees daily program operations and coordinates program activities.

2. Develops and implements program goals and objectives.

3. Monitors program quality and effectiveness and researches improvement methods.

4. Establishes program budget; monitors and approves related expenditures and ensures budget goals are met.

5. Assists with grant writing and other fundraising activities.

6. Advises staff, students and others regarding program policies, goals and related technical issues.

7. Prepares reports, financial statements and records on program status and progress for management and outside agencies.

8. Writes and edits program related publications and promotional or educational materials.

9. Oversees others who schedule meetings, seminars and other program related functions.

10. May assign, direct and review work of support staff.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.