Job Information

University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Open Date 10/14/2021

Requisition Number PRN28019B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00 a.m. to 4:30 p.m. Opportunities for a hybrid telework schedule may be available if supported by operational needs.

VP Area U of U Health - Academics

Department 00848 - Pediatric Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 to $51,699

Close Date

Open Until Filled Yes

Job Summary

The Department of Pediatrics Research Enterprise has an immediate need for an Administrative Program Coordinator. This position provides complex program support and resources for the summer Native American Research Internship ( NARI ) to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office. The incumbent will also help plan and implement activities for primarily this program within the Research Education Office, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.

For an overview of programs coordinated by the Research Education Office, please visit

The University of Utah offers a comprehensive benefits package with excellent health care options, 14.2% retirement contributions that vest immediately, a variety of retirement plans, and generous paid leave time. Current benefits information is available at .


Program Coordination

  • Forecasts, develops and implements policies and procedures for the program that are consistent with the University of Utah’s policies for integrity in student education, scientific mission, and budgetary goals and objectives.
  • Implements program goals and objectives while maintaining cognizance of program aims outlined in grant funding proposals.
  • Oversees daily program operations and coordinates program activities.
  • Advises staff, students and others regarding program policies, goals and related technical issues.
  • Monitors program quality and effectiveness. Develop systems and tools for maintenance of database systems and reports for program data, including data collection, program evaluations, internal research mentor/mentee surveys, and student outcomes.
  • Actively works towards continuous improvement and resolution of program deficits using empirical data from data collection and evaluations.
  • Support program REO students with collaborative mentorship regarding research posters, presentations and abstracts.
  • Serve as a University advisor for program students.
  • Writes and edits program-related publications and promotional or educational materials.
  • Establishes program budget; involvement with monitoring and approving related expenditures and ensuring budget goals are met.

Problem Solving

  • This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Collaboration and Development

  • Collaborate with program PI and REO Research Manager to identify and develop new program opportunities, collaborations, and internal sponsorship of students.
  • Works with faculty, PIs and manager to identify the strategic direction for the program.
  • Maintain, organize and/or assists REO Research Manager with grant writing and other fundraising activities to expand funding for program. May assist other REO grant-funded programs with NIH proposal preparation, submission, renewals, and annual reports.
  • Coordinates with Research Manager to develop, prepare and finalize annual progress reports for submission to funding agencies, finalize reports for internal and external customers regarding program status and outcomes, maintains programmatic aims summaries.
  • Works with the Office of Grants Management within the Department of Pediatrics and the University of Utah to assist with NIH requirements, grants, renewals and annual reports.
  • Provides backup program coordination and/or assistance to other programs in the Pediatrics Research Education Office as needed, including conferences and orientations.

Equity, Diversity and Inclusion ( EDI ) support

  • The Department of Pediatrics and the Research Education Office are committed to hiring individuals whose merit and experience promote a diverse, inclusive, anti-racist workforce and culture.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

The staff member must be able to demonstrate the knowledge and skills necessary to provide program experiences appropriate to the summer program trainees served on his or her assigned unit. The individual must demonstrate knowledge of the principles of biomedical research career development and the ability to assess data regarding the trainees’ status.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Existing relationship or alliance with American Indian/Alaska Native communities.
  • Knowledge of and respect for American Indian/Alaska Native values, customs and practices and/or experience with working with American Indian/Alaska Native tribes.
  • Experience working with underrepresented minorities ( URM ) student organizations and populations (as defined by the National Institute of Health).
  • Either professional or educational experience with research coordination.
  • Experience with teaching and curriculum development and work in an academic environment.
  • Personal computer proficiency in Excel, Word, PowerPoint, InDesign, and a willingness to learn new programs.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.