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University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Open Date 09/04/2020

Requisition Number PRN24258B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01431 - Athletic Training Program

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $38,500 to $45,000

Close Date

Open Until Filled Yes

Job Summary

We are seeking motivated candidates with skills in office management, faculty support, data tracking, communications, student support and event planning to work coordinate the Master of Athletic Training program.

This position requires initiative, energy, strong communication skills, and exceptional people skills. The Master of Athletic Training program is in the Department of Physical Therapy and Athletic Training.

This position is considered Category IIA : Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement.

Responsibilities

•Under the direction of program leadership, administers budgets and manages resources (e.g., money, space, staff, supplies, etc.).

•Maintains budget records, such as reconciling accounts and preparing expenditure statements; documentation of purchases made on P-Card.

•This position supports the day to day operations of the Master of Athletic Training program.

•Assists program with planning and implementation of student educational seminars, student workshops, and outreach activities with prospective students and academic partners.

•Assists recruiting and admissions for the Master of Athletic Training.

•Assists the Program with meetings and program events, including scheduling, room reservations, e-mail contacts, event catering and logistics, minute taking.

•Supports staff, faculty and students in making travel arrangements, including flights, hotel reservations, conference registrations.

•Assists with the university hiring processes for department hires.

•Works and interacts with others in and outside the department and central administration.

•Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.

•Greets visitors and communicates with students, faculty, staff and other individuals to answer questions, disseminate or explain information, and address complaints.

•Other duties as assigned..

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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