University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Details

Open Date 07/27/2018

Requisition Number PRN17891B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Variable

Work Schedule Summary

The hours vary and will include weekend and evenings.

VP Area Academic Affairs

Department 00491 - Kingsbury Hall

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

The Events & Administrative Coordinator is responsible for the supervision of events of UtahPresents programs at Kingsbury Hall and other spaces or supports on behalf of College; completing all advance work and serving as the direct supervisor forFOHstaff at assigned events. Additionally, TheEACis responsible for providing secretarial and admin office support for the Assistant Dean/Executive Director and the Department. The EM assists the Operations Director in support of the mission, and under the purview of the Assistant Dean/Executive Director, UtahPresents.

Responsibilities

1. Oversees daily program operations and coordinates program activities.

2. Develops and implements program goals and objectives.

3. Monitors program quality and effectiveness and researches improvement methods.

4. Establishes program budget; monitors and approves related expenditures and ensures budget goals are met.

5. Assists with grant writing and other fundraising activities.

6. Advises staff, students and others regarding program policies, goals and related technical issues.

7. Prepares reports, financial statements and records on program status and progress for management and outside agencies.

8. Writes and edits program related publications and promotional or educational materials.

9. Oversees others who schedule meetings, seminars and other program related functions.

10. May assign, direct and review work of support staff.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Serve as event manager for assigned events; oversees or coordinates the oversight of all event activities catering, concessions, transportation, first aid, security, parking services, guest services, and merchandising.

Interface with space users to supply front of house staffing and supervision for assigned events.

Make advance arrangements and coordinate campus support services necessary to successfully execute an event.

Prepare appropriate documentation/reports in advance of each event as a resource for fellow staff and/or House Managers

Ensure that house rules and regulations are enforced and contribute to the crafting /revising of such policies.

Anticipate and implement emergency procedures.

Provides administrative support to supervisor and/or department, as directed.

Schedules appointments and maintains Ed calendar.

Makes arrangements for meeting, conferences, and travel.

Execute the onboarding process for new hires.

Coordinates and supports the contracting process with presented artists.

Orders and maintains supplies for department.

Develops and oversees preparation of critical reports as requested.

Tracks departmental data as directed.

Attends all appropriated departmental and campus meetings.

In cooperation with Operations team members:reviews applications, interviews candidates and select department front of house staff in accordance with University hiring procedures.

Be a willing and collaborative participant in the department and campus community.

Other duties as assigned by supervisor.

Type Benefited Staff

Special Instructions Summary

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of employees assigned to the job.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.