Job Information

University of Utah Coordinator, Administrative Program in Salt Lake City, Utah

Open Date 05/25/2021

Requisition Number PRN26239B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 00224 - Internal Medicine Admin

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 51699

Close Date

Open Until Filled Yes

Job Summary

The successful candidate will work with a team of administrative professionals to provide support for the Internal Medicine Education Office, which oversees the Internal Medicine Residency Program, Subspecialty Fellowship Programs, and Medical Student Courses.

This position is considered Category IIA : Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement.

Responsibilities

1.Oversee specific components of daily program operations and program activities, which may include: trainee schedules, evaluations, assignments, educational conferences, leave requests, work hours reporting, recruiting, orientation, dinners and events, etc.

2.Compile, sort, and organize confidential data for database entry and filing.

3.Provide administrative support for program leadership.

4.Enter information into databases and assist with basic troubleshooting and routine software updates.

5.Assist with trainee recruiting, which may include interview scheduling, communicate interview schedule with faculty members. May manage applicant RSVP’s and ordering. After recruiting season, assist with new hire form collection and processing.

6.Distribute, collect, and analyze information such as personnel reports and surveys. Assist with faculty mentoring and faculty advisory programs. Advises staff, trainees, and others regarding program policies, goals and related technical issues.

7.Purchase program materials within a stated budget and maintain related documentation.

8.Prepare letters of recommendation, verification of training, and loan deferment forms and prepare forms for semi-annual house staff reviews.

9.Assists department with business planning and goal setting.

10.Assists with the implementation of department and University policies and procedures.

11.Additional support related duties as needed and assigned.

Problem Solving

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often affects the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

•Demonstrated knowledge of Graduate Medical Education and familiarity with ACGME requirements.

•Moderate to advanced computer skills including proficiency with Microsoft Word, Excel, and Outlook is strongly preferred. The ability to learn new computer programs quickly also preferred.

•Punctual, professional, reliable and willing to learn and take on responsibility in a fast-paced environment.

•Superior organizational skills and the ability to work independently and pay close attention to detail desired.

•Excellent communication and interpersonal skills including written and verbal; and demonstrated ability in critical thinking and diplomatically handling problems of a sensitive and/or confidential nature.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email:employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.