University of Utah Coordinator, Administrative Program in Salt Lake City, Utah


Open Date 02/23/2018

Requisition Number PRN16390B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40 hours

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F, 8-5pm.

VP Area President

Department 01167 - HCI Clinical Trials Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.



•Study Project Activation

oMonitor Start up email, create and save documents to the finance folders on the x drive

oComplete the eProposal, monitor approvals

oComplete the eAward, monitor approvals

oEmail protocol toARUPforCPTcode review

oSave reply on x drive in start-up documents

oEmail protocol to Investigational Pharmacy for budget

oSave reply on x drive in start-up documents

oUpdate Finance Check lists for Grants and Contracts Officers, during activation process

oPrepare Study Status Report

oOrder mail cards

oEnsureOSPbudget is provided toOSP

oMonitor eProposals onceCTAis executed

oMonitor eAward for Project activation

oObtain PI signatures forCTAand other forms as needed


oBilling grid review

•Study Project Maintenance

oMonitor clinical trial project end dates

oSubmit and monitor PI changes toOSP/Peoplesoft

oPrepareIRBcampus orders and enter into PayTrac

oFiling/scanning of paper documents

oProcessing miscellaneous accounts payable

oMonitor group email for study questions such as patient reimbursement

oMonitor group email for mail card requests

•Special projects as assigned

Coordinator, Administrative PR


This position will be responsible for supporting theHCICTOFinance team in administrative requirements for study activation and maintenance within our clinical trial portfolio. This position will perform key administrative duties and monitor the start-up processes with ourIRB,OSPand our follow up with Principal Investigators to obtain electronic approvals. The position will additionally assist in monitoring administrative areas of clinical trial contracts, once they are activated.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.