University of Utah Coordinator, Administrative Program in Salt Lake City, Utah
Open Date 02/23/2018
Requisition Number PRN16390B
Job Title Coordinator, Administrative Program
Working Title Coordinator, Administrative Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40 hours
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area President
Department 01167 - HCI Clinical Trials Operations
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 31600 to 58400
Open Until Filled Yes
Plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
•Study Project Activation
oMonitor Start up email, create and save documents to the finance folders on the x drive
oComplete the eProposal, monitor approvals
oComplete the eAward, monitor approvals
oEmail protocol toARUPforCPTcode review
oSave reply on x drive in start-up documents
oEmail protocol to Investigational Pharmacy for budget
oSave reply on x drive in start-up documents
oUpdate Finance Check lists for Grants and Contracts Officers, during activation process
oPrepare Study Status Report
oOrder mail cards
oEnsureOSPbudget is provided toOSP
oMonitor eProposals onceCTAis executed
oMonitor eAward for Project activation
oObtain PI signatures forCTAand other forms as needed
oBilling grid review
•Study Project Maintenance
oMonitor clinical trial project end dates
oSubmit and monitor PI changes toOSP/Peoplesoft
oPrepareIRBcampus orders and enter into PayTrac
oFiling/scanning of paper documents
oProcessing miscellaneous accounts payable
oMonitor group email for study questions such as patient reimbursement
oMonitor group email for mail card requests
•Special projects as assigned
Coordinator, Administrative PR
This position will be responsible for supporting theHCICTOFinance team in administrative requirements for study activation and maintenance within our clinical trial portfolio. This position will perform key administrative duties and monitor the start-up processes with ourIRB,OSPand our follow up with Principal Investigators to obtain electronic approvals. The position will additionally assist in monitoring administrative areas of clinical trial contracts, once they are activated.
Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.