Job Information

University of Utah Coordinator, Administrative Program (OM OEH) in Salt Lake City, Utah


Open Date 06/28/2022

Requisition Number PRN31187B

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program (OM OEH)

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday 8:00 am – 5:00 pm, hybrid work

VP Area U of U Health - Academics

Department 00958 - DFPM-Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 45000 (DOQ)

Close Date

Open Until Filled Yes

Job Summary

Plans and implements activities of the OM Residency program within the Division of Occupational Environmental Health, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.


1. Oversees daily program operations and coordinates program activities, onboarding, drafting letters, schedules, file maintenance, producing reports, and managing data for accreditation systems.

2. Develops and implements program goals and objectives.

3. Monitors program quality and effectiveness and researches improvement methods.

4. Establishes program budget; monitors and approves related expenditures and ensures budget goals are met.

5. Assists with syllabus, residency manuals/handbooks

6. Advises staff, students and others regarding program policies, goals and related technical issues.

7. Prepares reports, financial statements and records on program status and progress for management and outside agencies.

8. Writes and edits program related publications and promotional or educational materials.

9. Oversees others who schedule meetings, seminars and other program related functions.

10. Assist with producing and distribution of rotation schedules to residents, and entry and updates in Med Hub system

11. Coordinate semi-annual Residency Advisory Committee ( RAC ) meeting. includes invitation to members, assist with agenda and minutes, and handling confidential resident and faculty evals to RAC Chair, and preparation of meeting facility.

12. Coordinate medical student and visiting resident rotations with program: Program Director/faculty approval, credentialing of external students, schedule clinical and course work/site visits/external sites, and processing evaluations.

13. Process moonlighting authorization forms.

14. Plan and execute events, graduation, grand rounds and orientation

15. Other duties as assigned.

16. Organize special/internal reviews with the GME Office.

17. Serve as a key participant in ACGME and GME office reviews.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.