Job Information

University of Utah Contracts Administrator in Salt Lake City, Utah


Open Date 07/27/2022

Requisition Number PRN31622B

Job Title Contracts Administrator

Working Title Contracts Administrator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

HYBRID WORK OPPORTUNITY : Employees must reside in the state of Utah but will have the opportunity to work a hybrid schedule of in person and remote work.

VP Area President

Department 00644 - Office of Sponsored Projects

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

Performs administrative functions associated with research contracts and awards. Develops, coordinates and implements routine types of research contracts on behalf of the University. Uses computer systems to facilitate the administration of those contracts, including coordinating changes and expansion of contract terms.

The value of being an employee at the University of Utah goes far beyond your base salary, so we encourage you to carefully consider and compare our total package offer. This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.

You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at If you have any questions on how to use the estimator tool, please contact Human Resources at 801-581-7447.


1. Creates standard form contract, agreement and sub-award document drafts for OSP review.

2. Provides expertise and guidance to departmental administrators and other support staff regarding the sponsored project post-award processes.

3. Communicate effectively within OSP and with faculty and department administrators on work status. Routes documents to faculty and department staff for internal approvals.

4. Sends internally approved contracts, budgets, agreements and sub-awards to external entities for review and signatures. Tracks all documentation associated with contract or agreement and ensures timely processing of materials and completion of each phase. This requires follow up with sponsors, subsites and other entities until fully executed agreements are obtained.

5. Sets up new awards and creates award modifications the computer systems and applications based on information collected. Verifies collected information is accurate and that the budgets and award documents are complete.

6. Initiate and follow process steps to facilitate sub-award payments and invoicing.

7. Routes fully executed agreements, Purchase Orders and associated notices to subsites and other

entities and also provides the documents internally to faculty and departmental administrators.

Minimum Qualifications

A Bachelor’s degree in a related field plus one year of experience or equivalency required. Demonstrated human relations and effective communication skills also required.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.