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University of Utah Contracts Administrator in Salt Lake City, Utah

Open Date 02/23/2021

Requisition Number PRN25371B

Job Title Contracts Administrator

Working Title Contracts Administrator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 00644 - Office of Sponsored Projects

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31600 to 58400

Close Date

Open Until Filled Yes

Job Summary

Performs administrative functions associated with research contracts and awards. Develops, coordinates and implements routine types of research contracts on behalf of the University. Uses computer systems to facilitate the administration of those contracts, including coordinating changes and expansion of contract terms.

Responsibilities

1.Creates standard form contract, agreement and subaward document drafts for OSP review.

2.Provides expertise and guidance to departmental administrators and other support staff regarding the sponsored project post-award processes.

3.Communicate effectively within OSP and with faculty and department administrators on work status. Routes documents to faculty and department staff for internal approvals.

4.Sends internally approved contracts, budgets, agreements and subawards to external entities for review and signatures. Tracks all documentation associated with contract or agreement and ensures timely processing of materials and completion of each phase. This requires follow up with sponsors, subsites and other entities until fully executed agreements are obtained.

5.Sets up new awards and creates award modifications the computer systems and applications based on information collected. Verifies collected information is accurate and that the budgets and award documents are complete.

6.Initiate and follow process steps to facilitate subaward payments and invoicing.

7.Routes fully executed agreements, Purchase Orders and associated notices to subsites and other

entities and also provides the documents internally to faculty and departmental administrators.

Minimum Qualifications

A Bachelor’s degree in a related field plus one year of experience or equivalency required. Demonstrated human relations and effective communication skills also required.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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