Job Information

University of Utah Contract Manager in Salt Lake City, Utah

Details

Open Date 09/07/2022

Requisition Number PRN32181B

Job Title Manager, Operations

Working Title Contract Manager

Job Grade G

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00am – 5pm

This position currently works remotely, with periodic office visits. Subject to change.

VP Area President

Department 00366 - Purchasing - Campus

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $60,700 - $88,000 DOE

Close Date

Open Until Filled Yes

Job Summary

Do you know the difference between a warranty and a representation, indemnification and insurance? Do you like to make sure things are done right, and your contracts are water-tight? Are you a Utah fan, or willing to become one? Come work for the Purchasing & Contract Management Team at the U!

Public procurement touches the lives of everyone in the state, especially here on campus: from facilities construction to laptops, health services to libraries, and all the awesome on-campus events. By working as a contract manager at the U, not only will you be able to help protect the University, but you will also shape the university and the community for years to come.

The University of Utah is not only the flagship institution in the state, but it is one of the largest employers as well. This means that there are incredible opportunities when you come work for us. Here in procurement, we value employees. We not only provide great work-life balance, we have remote working, and incredible professional development opportunities. If you are interested in pursuing a degree, you get reduced tuition for you and your immediate family! We have an internal certificate program and work with national procurement organizations on courses and certifications.

Our team enjoys working together and accomplishes amazing things. Some of our guiding principles, are that we are all on the same team (we help and support one another and the campus) and we find a legal way to say yes (you can get creative in solving new challenges).

Come see how you can leave your mark on the state!

You will interpret procurement policies and laws to ensure actions are in accordance with University policies and the State of Utah State Procurement Code and counsel department leaders on the best course of action.

Some of the amazing benefits you get working for the university include:

· Opportunity to work at a prestigious medical research-oriented campus.

· Incredibly beautiful campus, an urban forest that is a dedicated State Arboretum.

· Tuition reduction after 6 months of employment with options for children and spouses.

· In house certification programs.

· Hybrid work schedules that include work from home.

· Generous paternity and maternity leave.

· Generous birth and adoption coverage.

· Access to gym for nominal fee.

· Free entrance to Red Butte Gardens and Natural History Museum.

· Ability to contribute to retirement accounts.

· 14.2% retirement contribution starting on day one.

· Discounts with some local companies.

· Charming co-workers (some with great or terrible puns or “dad” jokes).

· Outstanding Health & Wellness Benefits.

·Employee Assistance Program (http://www.hr.utah.edu/benefits/eap.php)

·Family and Medical Leave Act ( FMLA ) (https://www.hr.utah.edu/absenceMgt/fmla.php)

·Flexible Spending Accounts (Health and Dependent Day Care) (http://www.hr.utah.edu/benefits/fsa.php)

·Health Care Plan (Medical and Dental Coverage) (http://www.hr.utah.edu/benefits/healthcare.php)

·RedMed Employee Health Clinic (https://www.hr.utah.edu/RedMed)

·WellU Wellness Program (http://www.hr.utah.edu/benefits/wellu.php)

·U Be Well (https://www.hr.utah.edu/winterbreak)

·Accidental Death and Dismemberment (https://www.hr.utah.edu/benefits/add.php)

·Disability Insurance (Short Term and Long Term) (https://www.hr.utah.edu/benefits/disability.php)

·Life Insurance (https://www.hr.utah.edu/benefits/life.php)

·Travel Assistance (https://www.hr.utah.edu/benefits/travel.php)

·Workers Compensation Insurance (https://www.hr.utah.edu/absenceMgt/workerscomp.php)

·Retirement Plan (https://www.hr.utah.edu/benefits/retirement.php)

·Supplemental Retirement Plans (https://www.hr.utah.edu/benefits/supRetirement.php)

·Retiree Benefits (https://www.hr.utah.edu/benefits/retirees\_home.php)

·Holiday Calendar (https://www.hr.utah.edu/benefits/holiday.php)

·Home and Auto Insurance (https://www.hr.utah.edu/benefits/homeAuto.php)

·Hyatt Legal Plan (https://www.hr.utah.edu/benefits/legal.php)

·Paid Leave Time (https://www.hr.utah.edu/benefits/paidLeave.php)

·Tuition Reduction (https://www.hr.utah.edu/benefits/tuition.php)

·Utah Education Savings Plan (my529) (https://www.hr.utah.edu/benefits/retire\_UESP.php)

The Contract Manager will serve as a point of contact for University of Utah in regard to contract management and ensures compliance with applicable federal and/or state laws, regulations, and/or university procedures, rules, policies, and guidelines.

Responsibilities

Negotiate contract terms and conditions.

Draft, review, amend, and manage contracts.

Assists with drafting training materials, policies/procedures.

Provide recommendations to remedy contract/amendment deficiencies or conflicts.

Maintain contract repository and contract records.

Negotiate and resolve contractual disputes with contractors and/or suppliers.

Communicate and coordinate procurement policies and procedures.

Conduct formal training of purchasing policies and procedures and provide guidance and instruction to ensure compliance with state, federal, and university contract requirements, procurement code, policies, rules, procedures, regulations, and good business practices.

Work with buyers and departments in the development of strategic sourcing opportunities that may result in a university-wide contract(s).

Acts as a liaison to proactively engage with internal departments, customers, stakeholders and suppliers to process contract execution, renewals, extensions and cancellations or terminations.

This position coordinates multiple contracts throughout the university that are large in scope. Candidate will interact with the Office of General Counsel and campus departments with contracting issues, with the goal of reducing problems that may result in a delay in delivery of desired goods and services.

The candidate must have the ability to interface with internal and external customers and to promote compliance to all University policies and procedures and relevant federal and state laws.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Supervise a contract analyst/Sr. Buyer.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Requires a Bachelor’s degree in a related area of assignment or equivalency (2 years related work experience may be substituted for 1 year of education). Four years of progressively more responsible management experience. Background knowledge of assigned department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Bachelor’s degree in Business Administration, Accounting, Finance or Supply Chain Management, Masters in Business Administration ( MBA ), or Juris Doctorate (JD) may be preferred.

Prior public contracting and procurement experience is preferred.

The completion of the Professional in Supply Management ( CPSM ) or Certified Professional Public Buyer ( CPPB ) certification or equivalency or working toward its completion is desired.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.