University of Utah Conference Service Supervisor in Salt Lake City, Utah

Details

Open Date 01/03/2019

Requisition Number PRN19281B

Job Title Office Assistant

Working Title Conference Service Supervisor

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

40 hr./wk – Must be flexible – Typical hours will be evenings and weekends but will vary depending upon conference group schedule.

VP Area Academic Affairs

Department 01116 - Conference Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $12.00

Close Date

Open Until Filled Yes

Job Summary

This position works evenings and weekends with the Conference Operations team at the University Guest House & Conference Center. This position supervises the setting up of event space and assists in training new staff to make sure all standards are met.

Responsibilities

Supervise the setting up of event space including stages, chairs, tables, AV equipment, etc. as required for conferences and meetings. Coordinates with Housekeeping & Maintenance to ensure all buildings are kept to maintenance and cleanliness standards. Assists manager in evaluating program effectiveness and making adjustments for future events. Greets and assists visitors in person or over the telephone. Assists in training new staff. Attends weekly staff meetings. Trouble shoots problems with computers, projectors, TV’s, and other AV equipment. Provides general support & assists guests as needed.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Department Specific Qualifications:

This position must make time management decisions that ensure all duties are completed in a time effective manner. Must be proficient in communicating in English, both orally and in writing. Excellent customer service skills, strong attention to detail, and effective oral and written communication skills required. Must be able to work without supervision & have strong problem solving & trouble-shooting experience.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Customer service and hotel and/or conference services experience preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with priorURSservice, may elect to enroll inURSif they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits fromURSare subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.