University of Utah Conference Operations Associate in Salt Lake City, Utah

Details

Open Date 06/06/2018

Requisition Number PRN08150N

Job Title Office Assistant

Working Title Conference Operations Associate

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Hours will vary, depending on conference schedule.

Is this a work study job? No

VP Area Academic Affairs

Department 01116 - Conference Services

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $10.00

Close Date

Job Summary

Part-time opening for individual with strong customer service and the availability to work a variable schedule. Will perform a variety of duties in support of groups using the Conference Center, including greeting groups; setting up tables, chairs, catering and AV for groups; and performing a variety of other client support and administrative duties.

Responsibilities

Demonstrated ability to prioritize & change course of action quickly, being flexible. Positive attitude and have the ability to work effectively as part of a team. Provide outstanding guest service. Sets up tables, chairs, catering, AV for groups using Conference Center.

Uses banquet event orders to ensure the client’s needs are met. Assists clients with AV equipment and other needs on-site. Attends scheduled staff meetings. Receives, greets and directs visitors to appropriate person or office. Answers telephones, providing assistance and directing customers to the correct person or office. Creates and maintains files. Answers questions about the organization and associated activities.

Assists with word processing, data entry and internet searches.

This position requires an approved background check which is paid for by the department.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Customer service experience preferred. Hotel and/or conference experience helpful. Must be able to communicate effectively in English.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.