University of Utah CON Development Officer in Salt Lake City, Utah

Details

Open Date 11/03/2018

Requisition Number PRN18779B

Job Title Development Officer

Working Title CON Development Officer

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40.00

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01646 - CON ADVANCEMENT

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,000.00-$53,000.00

Close Date 11/19/2018

Open Until Filled No

Job Summary

The development officer for University of Utah College of Nursing Office of Advancement provides excellent customer service and complex administrative and project support to contribute to efficient and well-run operations that support fundraising activities in the department. This position serves as contact for internal and external constituents including advancement staff, university administrators, vendors, community members, and current and prospective donors. Assists with donor and alumni relations, donor giving, finance, accounts payable, purchasing, information technology and office management work. This position also determines matters of top priority and handles them accordingly. The Development Officer reports to the Senior Director of Advancement.

Responsibilities

1.Face of the Advancement Office and provides excellent customer service. Main contact between University of Utah Health Office of Advancement, Central Development and College of Nursing Advancement Office.

2.Key to the efficiency and internal operations of Advancement.

3.Coordinates and prioritizes administrative requests; assists with all Advancement processes and projects.

4.Establishes relationships with key donors and alumni.

5.Processes and tracks all donor giving through Central Development and Submittable.

6.Maintains giving reports and analyzes giving data to identify and communicate with potential donors.

7.Prepares reports for corporations and foundation giving.

8.Helps maintain appointment schedule for the Advancement Office. Schedules meetings and reserves conference rooms.

9.Coordinates efforts with Advisory Council, Development and Alumni Boards including: scheduling meetings, taking minutes, drafting agendas, all communications, etc.

10.Maintains Advancement Office finances including but not limited to: Pcard reconciliation, accounts payable, check processing,USHOP, requests for reimbursements, memberships, vendor contract review, purchasing, procurement, andRFPprocessing. Maintains and updates vendor, contractor and employee expense files.

11.Prepares all information for the annual Pcard audit.

12.Coordinates travel arrangements, prepares itineraries, submits travel reimbursements and maintains travel receipts and records.

13.Assists Advancement Office with business planning and goal setting.

14.Sensitivity to confidentiality of donor and alumni information.

15.Provides technology setup for meetings as necessary.

Problem Solving

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Incumbents in this position must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position is also responsible for solving office problems such as payroll or accounts payable issues and solving staff problems or directing them to someone who can. Plans and expedites the flow of work while ensuring the smooth operation of the office under the pressure of frequent interruptions and changes in priorities.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Health Care Administration or a related field, or equivalency required. Two years office management and supervisory experience; demonstrated knowledge of finance and budgeting and public relations skills and demonstrated human relation and effective communication skills are also required.

This position has no responsibility for providing care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

5 years or more of administrative experience.

Skill in determining matters of importance and exercising initiative in accomplishing and prioritizing tasks.

Proven track record of maintaining confidentiality.

Knowledge of University of Utah financial systems.

Knowledge of University policies and procedures.

Two years full-time clerical accounting experience or equivalency.

Knowledge and experience using Microsoft Office suites including Word, Excel, Power Point and Outlook.

Exceptional customer service attitude, confidentiality, courtesy, and diplomacy.

Superior written and verbal communication skills, along with excellent interpersonal skills. Comfortable interacting with diverse persons at all levels of an organization, both inside and outside the University.

Ability to multi-task and the capacity to constantly re-prioritize and make sound judgements in a fast paced environment.

Ability to work independently, and take initiative to complete assignments in a timely manner.

Knowledge of donor database management systems.

Knowledge of basic information technology such as troubleshooting laptops, printers, conference room equipment, etc.

Applicants will be screened on departmental preferences.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.