University of Utah Collection Services Coordinator in Salt Lake City, Utah


Open Date 06/14/2018

Requisition Number PRN17515B

Job Title Senior Library Specialist

Working Title Collection Services Coordinator

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, 8-5

Some evenings and weekends may be required.

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.38 - 16.34

Close Date

Open Until Filled Yes

Job Summary

Assists library patrons. Performs in-depth research for patrons to assist them in locating library material or locating non-specific information within collections. Within established policies and procedures, assumes responsibility for Collection Services during supervisor’s absence; includes assigning and evaluating the employees work and adjusting coverage schedules if necessary. Performs functions that pertain to collection maintenance, Automated Retrieval Center maintenance, pull service, campus deliveries, and outreach to patrons.


Physical Requirements: Must be able to push a loaded book trucks. Must be able to lift up to 30 lbs. Valid Driver’s License and able to operate motorized vehicle.

Service: Consults and interprets the library catalog in order to track lost items and to assist patrons in finding desired library material. Completes regular pull requests of items from the shelf that have been requested by patrons and delivers them to either a library pickup location or various offices on campus including the Faust Law Library and the McKay Music Library. Retrieves material from the Automated Retrieval Center when requests are made and ensures timely delivery.

Collection Management: Shelves special libraries such as Fine Arts Locked Case, Book Arts, Maps and Documents and the Reference Collection, and the general collection as necessary. Assumes daily departmental responsibilities as needed, which include check in, sweeping, marking, shelf-reading, and working in the Automated Retrieval Center. Conducts inventory management of items stored in the Automated Retrieval Center. Ensures appropriate archival treatment for library items based on collection information.

Supervision and Training: Oversees part-timers during book relocations and shifts and various assigned projects. Delegate tasks for part timers as needed and adjusts scheduling when necessary. Reviews and evaluates the quality of part-timer work for the participation in certain projects. Assists in the training of part time employees.

Library Catalog Work: Checks-in campus delivery returns and newly marked material before going out to the collection. Adjusts item record information in order to make items Automated Retrieval Center available and conducts catalog transfers to different collections within the library.

Automated Retrieval Center and Building Maintenance: Monitors robots in the Automated Retrieval Center to ensure their proper functioning through various troubleshooting procedures. Facilitates the setup and takedown of furniture for library special events. Installs and alters shelf configurations to accommodate various library collections and collection growth.

Data Collection and Management: Creates and completes forms using Microsoft Word, Excel and Google Docs to accurately keep track of library statistics, such as pull service requests, item record adds, deletes, and edits to the library catalog, and book usage of various libraries. Provides signage throughout the building, which includes range guide signs and call letter way finding signage.

Minimum Qualifications

Four years library experience or equivalency; knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Experience Requirements: Ability to serve and work directly with the public, previous customer service experience preferred. Willingness and ability to learn new technologies. Knowledge of Excel, Google Docs and other applications preferred. Must be able to work creatively, collaboratively, and effectively both as a team member and independently, and to promote teamwork among colleagues.

Demonstrated proficiency and capability with information technology systems in the context of an academic library.

Reading, writing, or speaking skills in a second language.

Type Benefited Staff

Special Instructions Summary

All applications received by June 28, 2018, will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected.

When prompted to do so, please upload a list of three (3) professional references.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.