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University of Utah Cable Plant Accounting Clerk in Salt Lake City, Utah

Open Date 01/19/2021

Requisition Number PRN25076B

Job Title Accounting Clerk

Working Title Cable Plant Accounting Clerk

Job Grade B

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Work onsite Monday through Friday from 7:30AM to 4:00PM.

VP Area President

Department 00428 - UIT - Network & Comm. Srvs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15/hr.

Close Date

Open Until Filled Yes

Job Summary

Works with the UIT Cable Plant to include copper, fiber, engineering, and management teams to do the documentation, tracking, finalizing, and reporting of the UIT Cable Plant timekeeping, billing, budget and project tracking. Coordinates and collaborates financial and inventory information with the UIT warehouse, account executives, project managers, and finance teams. Provides input/recommendations about process improvements and budgets. Provides mentoring to the student intern program. Participates in training and team building activities.

About UIT : University Information Technology ( UIT ), the central IT service provider for campus, reports to the Chief Information Officer and is responsible for many of the University of Utah’s most critical common IT resources including the campus network; the Campus Information Services ( CIS ) portal; UMail, telephone, and online collaboration services; high performance and research computing; information security; teaching and learning technologies; software licensing; and a host of other systems and services. For more information about UIT visit http://www.it.utah.edu.

About the University: Located in Salt Lake City, in the foothills of the Wasatch Mountains, the University of Utah is the flagship institution of the State of Utah’s system of higher education and a member of the PAC -12 Conference. Salt Lake City combines the amenities of a major metropolitan area of more than one million people with the friendliness and ease of living of a small, Western city. Seven major ski resorts are within an hour’s drive from campus, and opportunities to pursue activities from biking to hiking to fishing abound. Salt Lake is also home to the Utah Symphony and Opera, the Utah Ballet, several professional sports teams, and a wide range of other cultural and recreational activities. http://www.employment.utah.edu/staff/work.php

This is a Category I position: Mandatory Required on Campus or at Health Care Facilities.

Main Campus staff: Employees and/or functions designated as mandatory, requiring employees to be physically located on campus in order to maintain campus systems and operations if they are healthy without COVID symptoms.

U of U Health Academics Faculty and Staff: All employees necessary for the direct on-site support of clinical operations, patient care, and essential research activities if they are healthy without COVID -19 symptoms.

Responsibilities

•Allocate cable technicians work hours to projects for billing.

•Verify project materials have been recorded and billed properly.

•Audit technician time logs to ensure all billable time has been properly documented to projects.

•Review service tickets and job statements for correctness and completeness before they are closed for billing.

•Close service tickets and job statements for billing.

•Perform audits of vendor invoices to ensure vendor billing meets contract compliance and reconcile any discrepancies with vendor.

•Make entries into the accounting and workflow systems.

•Track accounts payable and accounts receivable status.

•Create weekly, monthly, and ad-hoc financial status and progress reports.

•Coordinate, as needed, with the Accounting, Warehouse, Account Executive, and Project Management teams.

•Mentor student interns and assign them approved projects.

•Participate in process reviews and the implementation of innovations.

•Other additional duties that may be requested or required.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

One year of experience performing accounting functions and preparing related reports, or equivalency; the ability to use standard office machines, calculators and data input terminals; and demonstrated human relation and effective communication skills required.

Department Specific Qualifications:

Experience using Microsoft Office tools to include being proficient with Excel. Experience using enterprise billing software. Experience using workflow software. Excellent human relation and communication skills. High attention to detail and accuracy. Strong organizational skills and a focus on simple efficiency. Experience billing time and material (T&M) jobs.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Associates degree with a minimum of one year experience performing accounting functions and preparing related reports, or equivalency preferred.

Experience in the cable, or construction, or utilities industries preferred.

Understanding of network infrastructure preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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