Job Information

University of Utah Business Manager in Salt Lake City, Utah

Details

Open Date 09/20/2022

Requisition Number PRN32289B

Job Title Administrative Officer

Working Title Business Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00314 - Campus Recreation

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $47,000 to $52,000

Close Date

Open Until Filled Yes

Job Summary

Manages administrative and business operations for Campus Recreation Services, a division of Student Affairs.

Nestled between the Foothills of the Wasatch Mountains and Salt Lake City, the state’s Capitol, the University of Utah is the state’s public flagship institution and a top-tier research university. The “U” is a PAC -12 institution with a total enrollment over 33,000.

Campus Recreation Services (https://campusrec.utah.edu) is located at the George S. Eccles Student Life Center, which connects student Life with academic life to create an engaged campus community. Amenities include a 50-meter pool, indoor and outdoor leisure pools, large indoor hot tub/spa, 320-yard indoor running track, bouldering and 4-story climbing wall, 15,000 square foot fitness center, outdoor mezzanine, outdoor fire pit, 5 sport courts, racquetball courts, 4 group fitness studios, and a combative room. Additional amenities include a branch of theUniversity Federal Credit Union (https://www.ucreditu.com/) ,Shake Smart (https://shakesmart.com/menu/) , theCenter for Student Wellness (https://wellness.utah.edu/) , and Athletic Training. Campus Recreation Services operates and schedules three outdoor turf fields, an outdoor track, and three sand volleyball courts.

About Student Affairs

Student Affairs (https://studentaffairs.utah.edu/) is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners.

Student Affairs is committed to the grounding of our programs, procedures, and policies in the tenets of anti-racism and inclusion. We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life.

Responsibilities

1. Manage the administrative functions of day-to-day operations and procedures of Campus Recreation Services

2. Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, and journal entries.

3. Prepare all financial reports, including monthly budget statements, sales tax report, payroll, purchase cards; participation reports, and required documents.

4. Monitor budgets and expenditures to ensure limitations are not exceeded.

5. Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.

6. Maintenance of membership sales, roster maintenance, and budget.

7. Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.

8. Assist with purchasing and billing.

9. Manage travel for department, including registration, accommodations, flights, and reimbursements.

10. Annual financial reporting Demonstrated ability to work effectively in teams with individuals from diverse communities and cultures supporting department diversity, equity, and inclusion efforts.

Problem Solving

There exists authority in decision-making process regarding procedural decisions in record maintenance, application of appropriate accounting classifications, and journal entries. Problems encountered in the position may involve communication and implementation of policies with a variety of people; interpretation and application of university and departmental policies, federal and state regulations affecting business operations; reconciling varied and complex financial data; and assuring the orderly movement of information into the university’s automated systems.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Department Specific Qualifications:

Experience in managing monthly reports, including budget, purchase card, and payroll; exceptional guest service skills.

Familiarity with the Microsoft Office suite of programs is a must, particularly a knowledge of Excel and how to manage complex interconnected spreadsheets.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information:

- Link toCampus Recreation Website (https://campusrec.utah.edu/)

-Total Compensation website (https://www.hr.utah.edu/comp/totalcomp.php)

-University Benefits Information (https://www.hr.utah.edu/benefits/)

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.