Job Information

University of Utah Bilingual Academic Advisor II in Salt Lake City, Utah

Details

Open Date 01/25/2024

Requisition Number PRN37514B

Job Title Academic Advisor II

Working Title Bilingual Academic Advisor II

Job Grade D

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00172 - College of Social Work-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 43,290 to 50,000

Close Date

Open Until Filled Yes

Job Summary

Under the supervision of the Director of Admissions and Advising, the Bilingual Academic Advisor II advises a diverse population of students regarding their academic planning and progress by utilizing professional advising and guidance skills. Uses professional advising and guidance skills to assess diverse needs of students and provide appropriate advice related to academic planning and progress leading to graduation. Contributes to the design, implementation, and evaluation of advising programs that contribute to the academic advising mission of the academic unit. Serves as a team leader and may supervise student staff in the absence of or at the request of direct supervisor, but the primary function is advising.

This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through degree programs, certificates, majors, etc.

Must be fluent in English and Spanish.

Responsibilities

  1. Meets with students to provide information and guidance on academic-related issues, such as graduation requirements and exceptions, major exploration, course planning and registration, transfer credit evaluation/substitution or advanced degree requirements.
  2. Facilitates students’ academic progress by evaluating their needs and developing appropriate educational plans. Makes referrals for students who need assistance with overcoming learning obstacles, specialized tutoring, extended or intensive assistance with career decisions or similar needs.
  3. Actively participates in campus-based professional development communities including but not limited to “ UAAC or other relevant campus-based organizations that advances direct skills in academic advising.” Duties include participating in sub-committees within the community.
  4. Uses enterprise-level data analytics and student record technology platforms to monitor student progress and guide proactive student interventions. Participates in the delivery of proactive advising strategies for assigned student populations on the basis of data analytic platforms.
  5. Proficient in degree tracking software (i.e Degree Audit), record keeping systems (PeopleSoft, Banner) and one additional advising related technology (Civitas, On Base, Student Data Warehouse, CRM software, etc.)
  6. Maintains students’ academic files that include a record of the advising activity that takes place during each visit.
  7. Develops and presents education programs designed to supplement or enhance academic preparedness.
  8. Collects and disseminates information to students, faculty and departments about changes in major requirements or University policies and adjusts advising strategies as appropriate.
  9. Coordinates and/or participates in the advising-related portion of new/transfer student and parent orientation sessions.
  10. Serves on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials.
  11. Coordinates data compilation, statistical reports and correspondence, depending upon the area of assignment.
  12. Participates in local and national professional associations by serving on planning committees and presenting at conferences and seminars.
  13. Contributes to selection and training of new advising staff.
  14. May participate in search committees for new hires in department, including both staff and faculty roles.
  15. May act as a mentor for programming communities for students with in their area.
  16. May mentor student employees and participate in hiring, training and evaluating those employees.
  17. May represent department or area at campus-wide meetings and initiatives.
  18. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing an existing mentoring program, student organization, etc.
  19. The position is distinguished from lower level advising positions in that incumbents have responsibilities for program development and may deal with more complex advising-related issues. Incumbents also possess a full range of professional knowledge and experience, which allows them to work independently with less supervision and review.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Comments:

Some travel may be required. Employees must reside in the state of Utah but will have the opportunity to work a hybrid (i.e., in-office and remote) work schedule after successful completion of onboarding period.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

  • Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
  • Two years of direct academic advising experience
  • Demonstrated human relations and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Must be fluent in English and Spanish

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.