University of Utah Assoc Dir, Operations & Engineering in Salt Lake City, Utah

Details

Open Date 05/31/2018

Requisition Number PRN17348B

Job Title Assoc Dir, Ops & Logistics

Working Title Assoc Dir, Operations & Engineering

Job Grade G

FLSA Code Executive

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday 8:00am-5:00pm depending on departmental needs.

VP Area President

Department 00342 - Real Estate Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 70,000 to 90,000 DOE

Close Date

Open Until Filled Yes

Job Summary

Develops and implements policies, programs and financial objectives for assigned departments in relation to functions pertaining to transportation, storage, vendor selection, distribution or inventory control, as well as non-manufacturing operational policies, objectives and initiatives of large and multifaceted areas/departments within the University. Participates in preparing department budgets and in setting goals. Ensures continuity and quality customer service between University departments and community.

The Real Estate Administration department manages 1M square feet of office, clinical, lab (wet and dry), and vivarium space for University and third-party tenants. This position requires a strong background in building/facility operations, construction and employee relations.

Responsibilities

Essential Functions

1. Direct day to day workflow for a staff of thirteen (13) including three (3) Chief Engineers, a Construction Manager, and nine (9) Building Engineers.

2. Ensure the effective preventative maintenance of building systems; including the development and support of a robust PM system.

3. Act as the department point of contact for construction related projects; including the appropriate review of drawings and specifications; as well as facilitate appropriate safeguards and notifications for existing building occupants.

4. Strive for 100% up time in 1M square feet of office, lab, clinical, and vivarium environments.

5. Provide Life Safety for University employees throughIAQtesting, culinary water testing, fire system testing, electrical, plumbing, andHVACsystems.

6. Create 10-year Capitol Plan for mechanical and life safety equipment including: fire systems, Building Management System,UPS, battery monitoring, boilers, VFDs, chillers, roofing, and cooling tower replacements.

7. Develop and implement customer service, staffing and financial objectives for assigned departments consistent with the University’s goals and objectives.

8. Manage departmental budgets, estimate budgetary requirements for special projects and oversee purchases and inventory.

9. Implement and administer new and existing department programs and services to internal and external customers. Evaluates program effectiveness. May carry out and implement logistic plans and procedures to ensure that internal university and external entities’ needs are met.

10. Assume authority and performs functions of the department’s executive director in his absence.

11. Participate in the development and interpretation of department policies to ensure compliance with the University’s policies and regulatory requirements. May authorize exceptions to department policy and procedures related to assigned departments. Ensure compliance with Federal and State regulations.

12. Establish internal objectives and implement procedures to meet goals. Assist in setting department short and long-term goals.

13. Oversee department staff management including recruitment, performance evaluations and retention of staff.

14. Ensure customer satisfaction by analyzing customer complaints, concerns and suggestions. Provide appropriate follow through to ensure quality customer service.

15. Facilitate cooperative and collaborative relationships with the community and other institutions.

16. Authorize the purchase and implementation of new technology, resources and equipment.

17. Serve as part of the department management team.

Problem Solving

The problems and solutions encountered by this position vary depending on the area and structure of the department. This position frequently addresses problematic situations and often acts a mediator or a negotiator. A major task for this position is to understand the needs of the customers and determine what products and services should be provided to meet those needs.

Comments

The incumbent must be proficient in making daily operational decisions in assigned area to ensure compliance of current regulations and guidelines, including familiarity withOSHA,ADA,NFPA,NEC, andASHREregulations and requirements.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business or Public Administration, a related area, or equivalency required; plus six years of progressively more responsible management experience; and demonstrated leadership, human relations and effective communication skills also required. Master’s degree in Business Administration or related area preferred. This position is not responsible for providing patient care. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Minimum six years of progressively more responsible management experience. Familiarity withOSHA,ADA,NFPA,NECandASHREregulations and requirements.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.