University of Utah Assistant Public Programs Coordinator in Salt Lake City, Utah


Open Date 08/09/2018

Requisition Number PRN08385N

Job Title Program Assistant

Working Title Assistant Public Programs Coordinator

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Variable

Work Schedule Summary

Monday-Friday hours flexible; some weekends and evenings required

Is this a work study job? No

VP Area Academic Affairs

Department 00018 - Utah Museum of Natl Hist Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $13.00-16.00/hour

Close Date

Job Summary

Provides support and assists with the overall administration and development of public programs for the Natural History Museum of Utah, in a fast-paced, demanding environment.


Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Assist with the development and implementation of innovative, high-quality programs for the general public that advance the museum’s mission, stimulate interest in natural history, educate, and inform.

•Keep abreast of scientific trends and movements, and conduct program research.

•Assist with the development of annual departmental goals and priorities.

•Maintain calendars and files, schedule appointments, and coordinate meetings as needed to assure the smooth operation of the department.

•Maintain correspondence files with program partners and participants.

•Act as community partner liaison

•Use Altru constituent relationship management software to schedule programs, process payments, generate participant lists, and create mailings.

•Record invoices and track department budget

•Provide day-of assistance with programs and events

•Work closely withNHMUmarketing to provide program/event information

•Collect, organize, and analyze data in order to evaluate programs and departmental projects.

•Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

•Greet museum visitors, program partners, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.

•Respond to queries from and coordinate activities with other departments, the community, and program partners.

•Assist in the creation and distribution of program materials, forms, and general correspondence.

•May track and report on current trends to determine future program needs.

•May provide program specific training.

•Other duties as assigned.

Minimum Qualifications

Associate’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor’s degree in a related field may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Possess curiosity and passion for science and the natural world. Welcome the opportunity to collaborate with staff, scientists, scholars, and volunteers. Possess the ability to multi-task, work well under pressure, and consistently meet deadlines. Have good general computer skills; be self-motivated, organized, proactive, and reliable. Excellent written and verbal communications skills highly preferred.

Ability to use logic and reasoning to prioritize tasks; demonstrated human relations and effective verbal and written communication skills required. Good computer skills, including experience with Microsoft Office software; experience using constituent relationship management system, such as Altru by Blackbaud. Adobe Illustrator and Indesign experience preferred but not required. Bachelor’s degree in a related field may be preferred.

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or the University’s Benefits Department at (801) 581-7447.

This position may require the successful completion of a criminal background check and/or drug screen.