Job Information

University of Utah Assistant Director in Salt Lake City, Utah


Open Date 02/13/2024

Requisition Number PRN37673B

Job Title Coordinator, Administrative Program

Working Title Assistant Director

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday 8am – 5pm, and some weekends. Between May and August schedules will vary to ensure staffing coverage for programs.

VP Area Academic Affairs

Department 00845 - Orientation and Transition

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $55,000 - $59,000

Close Date

Open Until Filled Yes

Job Summary

The Office of Orientation & Transition’s primary focus is to assist new students and their families as they transition to the University through comprehensive programming that takes place throughout the calendar year. This includes New Student Orientation ( NSO ), Swoop Camp Extended Orientation, Weeks of Welcome, and Parent, Family & Supporter Orientation ( PFSO ). The office is hiring an Assistant Director who will work as part of the leadership team to support a variety of programs and initiatives. For more information about the office visit .


  • Represent the Office of Orientation & Transition, the Division of Enrollment Management, and the University of Utah with professionalism and good judgment.
  • Lead the planning, implementation and staffing of project(s) or program(s), such as first-year New Student Orientation ( NSO ), Transfer NSO , Parent/Family/Supporter programs and other activities designed to welcome and prepare university students.
  • Manage recruitment, selection, training, supervision, motivation, and evaluation of staff including graduate intern(s), office staff, and undergraduate student leaders.
  • Oversee and implement marketing and communication of program(s) and initiatives
  • Communicate effectively and work collaboratively with OOT team
  • Project, manage, and account for program budgets
  • Assess programs and events to identify improvements for the future
  • Meet regularly with OOT Director to ensure appropriate coordination and support
  • Play an active role in supporting office and Enrollment Management division programs and initiatives
  • Assist in the creation and editing of all office communications, marketing, and web materials
  • Create strong collaboration and engagement with campus partners through excellent communication and follow through
  • Demonstrate organization, attention to detail, ability to execute tasks independently and ability to ask for assistance as appropriate
  • Other duties as assigned

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  1. Master’s Degree in related field preferred.
  2. Two or more years in related professional experience in higher education.
  3. Experience working with first year and/or transfer students, faculty, administrative staff, and student groups.
  4. Strong demonstrated collaboration skills
  5. Effective written and verbal communication skills
  6. Demonstrated commitment to and experience creating an inclusive environment
  7. Prior event planning experience
  8. Prior program development and event coordination experience
  9. Prior student staff supervisory and/or advisory experience
  10. Knowledge of student development and other academic concepts related to welcoming and orienting college age students.
  11. Experience in marketing and communications

Type Benefited Staff

Special Instructions Summary

Applications received by March 1, 2024 will receive priority consideration

Additional Information

To inquire about this posting, email: or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Online reports may be submitted at

For more information : This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.