University of Utah Assistant Buyer in Salt Lake City, Utah

Details

Open Date 03/01/2019

Requisition Number PRN19754B

Job Title Assistant Buyer

Working Title Assistant Buyer

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday thru Friday 7:30am to 4:00pm

VP Area President

Department 01893 - Records & Data Management

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 16.00

Close Date

Open Until Filled Yes

Job Summary

Assists with purchase order processing by contacting vendors and suppliers for quotes and follows up on unresolved purchase orders. Ensures billing and order accuracy and resolves related problems. Creates tracking systems; compiles, evaluates and maintains systems depending upon department needs.

Facilities Managment mission is to provide a safe, sustainable, and attractive University environment.

As a member of the Facilities Management team, you will enjoy working in a stable Higher Education environment with plenty of opportunities to apply what you know while learning new skills. The University of Utah offers an excellent pay and benefits package, including affordable health care available on your start date, generous sick and vacation pay accrual, cell phone reimbursement, and a freeUTATRAX/bus pass.

Do you have excellent customer service and problem solving skills? Would you like to be challenged to take individual initiative in an environment that rewards your efforts with career growth opportunities? Many of the roles on the University of Utah’s Facilities Management Team are casual dress, tools are provided, and you’ll be working on resolving issues with experienced and knowledgeable team members who will help you build on the skills you bring to the team. Apply today!

Responsibilities

1. Reviews and processes routine purchase requisitions for goods and services.

2. Ensures compliance with purchasing procedures, state procurement codes and user requirements.

3. Prepares standard bids, proposals and recommendation justifications.

4. Interacts with vendors and departments regarding procurement procedures and status of orders.

5. Maintains and updates product catalogs, vendor files and price lists.

6. Maintains records in accordance with established policies and procedures and audit guidelines.

7. Reconciles and processes receiving reports, vendor invoices and other procurement documents.

8. Expedites shipping and deliveries; maintains inventories; monitors usage inconsistencies, price changes and back orders.

Problem Solving

This position acts as a liaison between requesting departments, accounts payable and vendors to ensure that information is shared appropriately and invoices are paid on time. Delayed payment may result in vendors placing a credit hold on the account and necessary products would not be received. If shipments do not arrive on time, are filled incorrectly or become damaged during shipment the incumbent researches the problem and works with the vendor and the receiving dock to resolve any discrepancies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Three years experience in a procurement environment or related field required. Superior organizational and problem solving skills as well as a strong working knowledge of spreadsheets and word processing are required. Demonstrated human relation and effective communication skills also required. Acquired or working toward completion of Accredited Purchasing Practitioners (APP) may be preferred in some areas of assignment. This position is not responsible for providing patient care.

Preferences

Excellent Customer Service and Organizational skills

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with priorURSservice, may elect to enroll inURSif they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits fromURSare subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.