Details

Open Date 03/31/2022

Requisition Number PRN29986B

Job Title Coordinator, Administrative Program

Working Title Administrative Program Coordinator

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday; 8:00 am to 5:00 pm

HYBRID WORK OPPORTUNITY :

• Employees must reside in the state of Utah but will have the opportunity to work a hybrid schedule of in person and remote work

VP Area Academic Affairs

Department 02202 - Academic & Professional Prgms

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $40,000 - $46,000

Close Date

Open Until Filled Yes

Job Summary

The Administrative Program Coordinator works collaboratively with department and University staff to support programs and goals within the Academic Programs department. They are involved in supporting courses, students, instructors, staff, and others related to the program. They coordinate marketing efforts, support the HB60 program for seniors, organize surveys and evaluations, compile data and run/request reports, maintain the program calendar, schedule meetings, obtain necessary approvals, and other general support of the program.

This position is an integral part of the Academic Programs team, working collaboratively with colleagues to oversee student services and program support. This position will report directly to the Director of Academic Programs.

They will support the University of Utah’s and UCL’s goals and mission including creating a more inclusive and welcoming environment for all peoples and representative of the communities we serve.

Responsibilities

• Coordinate daily program operation and activities.
• Provide support to students, instructors, staff and others related to the program, including email, phone/voicemail, and other communications.
• Monitors student enrollment and assists with adds, drops, and other changes.
• Coordinate marketing efforts for the team, which includes regular communication with team members and the marketing team account executive to submit requests, manage projects, share ideas and gather input, meet required deadlines, and support other marketing efforts, as needed.
• Responsible for coordinating the HB60 Program for seniors.
• Assist program staff with scheduling meetings, creating agendas, along with recording meeting minutes and actions items.
• Provide calendaring services for the program including important dates, deadlines, meetings, and scheduled reports.
• Process paperwork necessary to obtain access to e-grading, student record authorizations, course feedback results, Canvas, and others as needed.
• Prepare, request, run, and maintain files for reports, financial statements and records on program status and progress for management and academic departments.
• Monitor and communicate with students on balances due and to clear up accounts.
• Coordinate surveys and course feedback for the program as needed.
• Assist with proofing the class schedule and financial transfers between departments, and other program expenditures.
• Serves on various committees within the department and the university.
• Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Two or more years related experience.
• University of Utah and/or Higher Education experience.
• Experience working with students.
• Strong written and verbal communication.
• Works well independently.
• Computer experience with Outlook, Excel, Word, Wrike, Box, Tableau, PeopleSoft and SalesForce.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.