University of Utah Administrative Program Coordinator – STEM Faculty Recruitment in Salt Lake City, Utah


Open Date 09/19/2018

Requisition Number PRN18376B

Job Title Coordinator, Administrative Program

Working Title Administrative Program Coordinator – STEM Faculty Recruitment

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary


VP Area Academic Affairs

Department 00002 - SR VP Academic Affairs Oper

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000-$55,000

Close Date

Open Until Filled Yes

Job Summary

Supports the search committee process for faculty (tenure and career line) and center and program directors inSTEMrelated colleges and departments. Activities include logistical support through the entire search process from working with search committees on recruiting strategies and crafting the job posting to scheduling interviews and campus visits and closing the search following appointment of the selected candidate. Identifies and applies inclusive, best practices throughout the search process to enhance the diversity of candidates and ensure optimal candidate experiences. Provides education and leads workshops for search committees.


Develop strategic hiring plans with Deans and Department Chairs

Coordinate administration of search committee with Chair and Department Administrator

•Assist search committees with proactive strategies for recruitment of diverse candidates

•Write job posting in conjunction with search committee

•Make sure job ad is posted as widely as possible

•Educate search committees on unconscious bias and inclusive practices

•Provide relevant demographic data to the search committee members

•Develop and disseminate information packet to candidates to inform them about the university, college/department and the locale

•Develop selection criteria in conjunction with the search committee

•Develop standardized interview questions for each stage in the process

•Support search committee with candidate reviews at each stage of the process

•Develop strategy for candidate visits to campus

•Act as campus liaison for candidate campus visits

•Working with the department administrator, update applicant flow in People Admin

Develop and implement best practices for faculty searches

Coordinate with external search consultants as required

Assists chairs and deans with long-term proactive strategies for recruitment of diverse candidates

Assess the effectiveness of recruiting efforts

Problem Solving

Ability to exercise independent judgement and decision-making. May recommend changes to recruiting practices and processes.

The position requires the incumbent to possess a full range of professional knowledge and experience, that allows them to work with less supervision and review

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, and talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Bachelor’s degree or equivalent. A minimum of 3 years’ experience in human resources, communication, career services, or a business or science related discipline. Experience working in an academic environment; knowledge of employment law and recruiting practices. Research, analytical and communication skills, with an ability to organize, prioritize and manage time and multiple searches required. Experience of working with diverse communities and faculty at all levels is required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Experience in workforce issues inSTEMdisciplines and working with senior level faculty and administrators

Also Preferred: Master’s degree

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.