Job Information

University of Utah Administrative Officer in Salt Lake City, Utah

Details

Open Date 05/12/2022

Requisition Number PRN30546B

Job Title Administrative Officer

Working Title Administrative Officer

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, with nights, Saturdays and Sundays as needed.

VP Area Academic Affairs

Department 00072 - Pioneer Theatre Company

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 31,600 to 44,500

Close Date

Open Until Filled Yes

Job Summary

Pioneer Theatre Company ( PTC ) is Utah’s premier professional theatre company, operating under a LORT B agreement with the Actor’s Equity Association and contracting with the industry’s other creative unions. In residence at the University of Utah since its origin in 1962, PTC produces a season of seven plays and musicals from September through May in the 932-seat Simmons Pioneer Memorial Theatre.

The Pioneer Theatre Company Manager serves as the chief liaison between PTC and its guest artists, specifically the actors, directors, designers, and playwrights. The position oversees the working, living, and travel experiences of these artists and, in this capacity, is responsible for maintaining, equipping, and scheduling Meldrum House, PTC’s guest artist housing.

The Company Manager reports directly to the Artistic and Managing Directors and is a peer administrative position working alongside PTC’s marketing, development, patron services, and business office functions.

Responsibilities

  • In the management of Meldrum House, the Company Manager works collegially with an on-site building manager employed by the management company overseeing the maintenance of Meldrum House and managing the contract for linen and cleaning services.
  • The Company Manager books all travel for both guest artists and staff working with the University of Utah’s Travel Office.
  • The position is responsible for greeting guest artists when they arrive in Salt Lake City; picking up and dropping off casts when they arrive and depart the theatre. The Company Manager is provided with a budget for hourly personnel to assist with these duties. In addition to booking travel for guest artists, the position is responsible for shipping guests’ possessions, sending materials such as scripts, scores, and production specs, and returning rental materials to licensing companies.
  • The Company Manager is the primary contact person for guest artists during their residency at PTC . The position is responsible for assisting artists with health-related issues that may arise, including booking doctor appointments, providing transportation to medical visits, submitting worker’s comp claims, etc.
  • The position is the Facility Manager for Simmons PMT , and therefore works with various university departments, including Parking Services, Plant Operations and Maintenance, and Custodial, on issues related to the building and grounds. In addition, the position addresses facility issues on behalf of the Theatre Department, which occupies a portion of the Simmons PMT and whose programs utilize spaces.
  • The position oversees the theatre’s Covid-19 Safety team and the implementation of required Covid-19 compliance measures.
  • The position assists the Associate Artistic Director in supervising a team of student interns from the U’s Department of Theatre.
  • The position may assist the Associate Artistic Director in managing schedules and staffing all local auditions held for PTC productions.
  • The Company Manager provides staff support on an “as needed” basis for PTC’s Artistic, Associate Artistic, and Managing Directors and works closely with the theatre’s artistic leadership and stage management department on issues related to guest artists while in residence.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

A bachelor’s degree in theatre or some related field or experience is required. An ideal candidate has hospitality, artist, or customer relations experience, and demonstrable multi-tasking and organizational skills.

One to three years of experience as a stage manager or company manager working with Equity actors is strongly preferred. Familiarity with Actors’ Equity Association and the operation of a LORT theatre or Equity touring production is a plus.

The candidate holds a valid driver’s license and a clean driving record.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.