University of Utah Administrative Officer in Salt Lake City, Utah
Open Date 01/11/2019
Requisition Number PRN19353B
Job Title Administrative Officer
Working Title Administrative Officer
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area Academic Affairs
Department 00314 - Campus Recreation
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $37,000-$39,000
Open Until Filled Yes
Manages administrative and business operations for Campus Recreation Services.
1.Manage the administrative functions of day-to-day operations and procedures of Campus Recreation Services
2.Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, and journal entries.
3.Prepare all financial reports, including monthly budget statements, sales tax report, payroll, purchase cards; participation reports, and required documents.
4.Monitor budgets and expenditures to ensure limitations are not exceeded.
5.Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.
6.Maintenance of membership sales, roster maintenance, and budget.
7.Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.
8.Assist with purchasing and billing.
9.Manage travel for department, including registration, accommodations, flights, and reimbursements.
There exists authority in decision-making process regarding procedural decisions in record maintenance, application of appropriate accounting classifications, and journal entries. Problems encountered in the position may involve communication and implementation of policies with people that have varying degrees of personality; interpretation and application of university and departmental policies, federal and state regulations affecting business operations; reconciling varied and complex financial data; and assuring the orderly movement of information into the university’s automated systems.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
Department Specific Qualifications
Experience in managing monthly reports, including budget, purchase card, and payroll; exceptional guest service skills.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
Letter of application, resume, and list of references required.
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: email@example.com .
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with priorURSservice, may elect to enroll inURSif they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits fromURSare subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.