University of Utah Administrative & Finance Manager in Salt Lake City, Utah

Details

Open Date 09/17/2018

Requisition Number PRN18409B

Job Title Administrative Officer

Working Title Administrative & Finance Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 01541 - Office for Global Engagement

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 50000 to 55000

Close Date

Open Until Filled Yes

Job Summary

The University of Utah Office for Global EngagementOGEprovides campus-wide leadership and coordination in support of University of Utah global initiatives, partnerships, and programs. The Administrative & Finance Manager provides executive administrative support to the Chief Global Officer and serves as the department accountant. The Administrative & Finance Manager is the main liaison for the leadership of Global Engagement and assists in overseeing the day to day operations of the department.

Responsibilities

1.Office manager for Global Engagement

2.Provide executive administrative support to the Chief Global Officer

3.Assist department with the development of department budget

4.Maintain accounts and billings

5.Monitor budget to insure limits are not exceeded

6.Oversee HR responsibilities such as new hires, payroll, and liaison to department HR rep

7.Assist the University of Utah Asia Campus Board of Directors

8.Assist Chief Administrative Officer for the University of Utah Asia Campus on irregular basis

9.Process University of Utah Asia Campus’ main campus expenses

10.Coordinate international delegation site visits to the University of Utah’s main campus

11.Other duties as assigned

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Required knowledge/skills:

•Advanced knowledge in Word, Excel, Powerpoint, and AdobePro

•Knowledgeable in University of Utah accounting system

•Knowledgeable in University of Utah policy and procedures

•Comfortable interacting with people of a wide range of cultural and ethnic backgrounds at all levels of an organization, both inside and outside the University

•Ability to work independently and take initiative in accomplishing and prioritizing tasks

Preferences:

•Knowledgeable in international issues and experience working with people from other countries

•Beginner in Adobe InDesign, Illustrator, and Audition preferred

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.