Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 09/13/2023

Requisition Number PRN36362B

Job Title PS Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

This is a HYBRID position, and will work on-campus and VIRTUALLY , with schedules approved by the supervisor

VP Area U of U Health - Academics


Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.41-$21.62 hourly

Close Date

Open Until Filled Yes

Job Summary

The University of Utah College of Nursing, Practice and Community Collaboration ( PACC ) is seeking an experienced Administrative Assistant that will provide direct administrative support to the PACC leadership team. You will have the opportunity to work in a dynamic, forward looking department, helping spearhead initiatives to promote the health and well-being of patients from every corner of the state. We are driven by a patient-focused approach, dedicated to enhancing the health and well-being of people through evidenced-based care and comprehensive education. As part of our team, you will play a vital role in our mission while providing direct administrative support to the PACC administrative team.

In this dynamic role, you will ensure administrative functions are operating smoothly and in a timely manner. This individual will directly impact the success of our department and we are seeking self-motivated individuals who possess a willingness to embrace the complex administrative workings of a busy department. While you may work independently for stretches of time, as a member of our team, you will work closely with a collaborative and diverse group of professionals who share our values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust.

Employees hired into this position will be eligible to work a hybrid schedule. Join us as we work together to enhance the health and well-being of our community. Apply now and be a part of our transformative team!

The University of Utah College of Nursing is an Equal Opportunity Employer committed to hiring individuals whose merit and experience promote a diverse, inclusive, anti-racist workforce and culture.

Each employee has a unique background and life experience. We believe that maximizing diversity fuels the success of our organization. In your cover letter or during your interview, we invite you to share how your background, beliefs, and experience will prepare you to be effective in working in an environment that values diversity and is committed to equity, diversity, and inclusion.

This position is eligible for universitybenefits ( including;medical-dental-wellness coverage (\_wellness.php) , an additional immediately vested14.2% of salary employer contribution (\_401aPlan.php) to retirement (401a),paid leave ( ,paid holidays ( ,tuition assistance ( for employees and family,free UTA transport pass ( and others.

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  • Provide administrative support to upper level college management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.
  • Coordinate on-site conferences and special events, including assisting faculty with student events/projects
  • Coordinate meetings, including arranging meals, taking minutes and archiving documents for Practice and Community Collaboration ( PACC ) and other committees.
  • Collect, organize and analyze data for specialized reports.
  • Write and edit manuscripts, publications, letters and other documents.
  • Resolve a wide variety of administrative problems for faculty, staff
  • Assist with the implementation of University, College and department policies
  • Develop and maintain parts of college website, Healthcare websites and Pulse sites
  • Provide administrative assistance for University faculty, including but not limited to MBM , CV system, FAR and faculty profile webpages.
  • Responsible for PACC marketing materials, in print, online and promotional items
  • Contract Invoicing: pull and compile data, prepare and send invoices, track and deposit payments, and review and archive contracts. E-journal, departmental deposits and management reports.
  • Arrange travel, process travel requests and reimbursement and payment requests. Concur.
  • Payroll and Kronos. Edit, enter exceptions and approve timesheets.
  • Track required documents for clinical staff ( BLS , DEA , license, N-95 fit testing, etc.)
  • Track employee milestones for recognition (work anniversaries, birthdays, etc.).
  • Other duties as assigned

This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions:

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.