University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 07/10/2018

Requisition Number PRN17755B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 30

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

30 hours/week must be worked within the hours of 8:00am – 5:00pm, Monday through Friday. Some flexibility will be given to accommodate schedules.

VP Area Academic Affairs

Department 01490 - Outreach and Engagement

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 16.00

Close Date

Open Until Filled Yes

Job Summary

The U’s Office of Engagement connects community with the promises of higher education in important ways—through first helping young peopleIMAGINEand really believe they can go to college, then by mentoring and preparing them through the process, and finally by helping them DO—fostering real achievement though advising, engagement, and the creation of a safe space to learn and discover.

This role will provide complex administrative support for upper level department administration as well as for Office of Engagement programs including, Beacon, the Utah College Advising Corps, the Dream Center, Education Pathways, Defining Your Path, First Star.


Job Functions

1. Provides administrative support to Office of Engagement programs.

2. Assists with the development of department budgets.

3. Assists with development, including donor stewardship.

4. Maintains budget records, such as reconciling accounts and preparing expenditure statements.

5. Collects, organizes and analyzes data for specialized reports.

6. Coordinates the collection and preparation of operating reports.

7. Assists with the implementation of department and University policies and procedures.

8. Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.

9. Other administrative duties as needed.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Preference may be given to applicants with University budget and accounting experience.

The ability to communicate effectively and professionally with many different individuals is necessary. The incumbent should be organized, flexible, detail oriented, have the ability to problem solve quickly and have a strong knowledge of general office procedures and processes.

Ability to communicate effectively in writing and verbally to diverse audiences including administrators, faculty, students, and staff.

Ability to thrive in a rapidly evolving environment with a professional, positive attitude, embracing change and adapting to student needs.

Evidence of successful work with a diverse range of students, including populations typically underrepresented in higher education (e.g. students of color, first-generation college students,LGBTQstudents, students with disabilities, and students from lowerSESbackgrounds) but also able to maintain professional boundaries.

Type Benefited Staff

Special Instructions Summary

The funding for this position is only guaranteed through June 30, 2019. It is possible that this position will continue on after June 30, 2019 if funding is secured.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.