University of Utah Administrative Assistant in Salt Lake City, Utah
Open Date 06/13/2018
Requisition Number PRN17477B
Job Title Administrative Assistant
Working Title Administrative Assistant
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
Monday-Friday 8:00am-4:30 pm
VP Area U of U Health - Academics
Department 00209 - Univ Medical Billing - Oper
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $18.50 - $21.50 per hour
Open Until Filled Yes
Opportunity to work in a fast pace, high energy, high expectation office of approximately 200 employees. Working in a team environment with cross-coverage over a wide range of duties with opportunities to create and innovate. Uses a variety of applications/programs to provide complex administrative support for department management. Collaborates with co-workers, high-level executives, and doctors to aid in problem resolution in a friendly manner. Looking for those who are calm, seek resolutions, and have a customer service oriented mindset.
1.Provides administrative support to upper level department management by scheduling appointments and conference rooms and prepare any needed documents.
2.Make travel arrangements and process reimbursements for executives.
3.Manage and take various meeting notes for executives to aid them in their meeting management.
4.Manage front desk – Greet and direct visitors, assist staff and visitors with various needs. Answer phones.
5.Scheduling and implementation of various office social activities.
6.Identify process improvements and participate in implementation.
7.Assists department with interview application management. Distributes applications, facilitate and grade applicant tests, record applicant information in University HR system and UMB’s database.
8.Maintaining inventory and ordering office supplies.
9.Using excellent internet browsing and negotiation skills, work with various insurance companies, supervisors and managers to give staff access to various websites.
10.Utilize internal database to perform a monthly audit of user access to insurance websites.
11.Other duties as assigned.
Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Intermediate computer skills in Excel, PowerPoint, & Outlook required
Ability to be creative, innovative, adaptable and work independently.
Ability to learn new programs quickly and manage multiple applications at once.
Strong customer service skills required
Requires excellent project planning, time management, and problem solving skills
Team player who focuses on individual and organizational results.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: email@example.com or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: firstname.lastname@example.org .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.