Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah

Details

Open Date 04/07/2022

Requisition Number PRN30073B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Flexible during business hours; partial teleworking option

VP Area President

Department 00336 - KUEN/Utah Education Network

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $20.00/hr. to $24.00/hr.

Close Date

Open Until Filled Yes

Job Summary

The Utah Education and Telehealth Network is seeking an organized and service-oriented person to support executive staff and the education department. Our ideal candidate can keep things running smoothly for a hard-working team that is working on-site and remotely.

Our work is driven by our public service mission: to connect people and technologies to improve education and healthcare in Utah. We’re looking for an inclusive team player with the ability to build trust within our team and in the community we serve. You should have a commitment to our core values and have the ability to be mindful of the diverse voices and experiences of people throughout our statewide service area.

Benefits

·Health, dental, and wellness coverage (https://www.hr.utah.edu/benefits/health\_wellness.php)

· Automatic and immediately vested14.2% employer contribution (https://www.hr.utah.edu/benefits/retire\_401aPlan.php) to personal retirement account (401a)

· Freepublic transportation pass (https://commuterservices.utah.edu/uta/) (Utah Transit Authority)

·Paid leave time (https://www.hr.utah.edu/benefits/paidLeave.php)

·Tuition reduction for employee and family members (https://www.hr.utah.edu/benefits/tuition.php)

· … and more: https://www.hr.utah.edu/benefits/

Responsibilities

1. Assists executive staff and department with business functions such as coordinating calendars, planning, note-taking, maintaining and ordering supplies, travel arrangements and reimbursements, accounting, scheduling, tracking inventory, mailings, and reports.

2. Coordinates events and meetings including venue reservations, catering, and on-site support.

3. Responsible for public television viewer services, responding to calls and messages with efficiency and tact.

4. Assists with department budgets and budget tracking, processes invoices and payments while working closely with accounting and purchasing staff.

5. Manages contracts and payments for independent contractors, media acquisitions and equipment.

6. Monitors use of two department vehicles and assists with regular maintenance appointments. Must have valid Utah driver’s license and may drive state vehicle for maintenance, deliveries, and events.

7. Collects, organizes, and analyzes data for special reports. May assist with website maintenance, link checking and data entry.

8. Assists the department with University policies and procedures including travel reimbursements.

9. Coordinates organization-wide online training and maintains training records.

10. Prepares material for mailings, shipping and delivery to schools.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Department Specific Qualifications

  • Experience with business software, MS Office suite, Google tools, cloud storage and cloud file maintenance, online scheduling apps is required.
  • Experience with applications to facilitate a hybrid on-site and teleworking department such as e-signature software, videoconferencing, and similar office applications is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu (%20employment@utah.edu) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.