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University of Utah Administrative Assistant in Salt Lake City, Utah

Open Date 10/15/2020

Requisition Number PRN24534B

Job Title PS Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 20

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Hours vary, work 20 hours a week for 6 weeks. Monday through Friday

VP Area U of U Health - Academics

Department 01478 - SOD - EDUCATION

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 17.00-21.62

Close Date 10/31/2020

Open Until Filled No

Job Summary

Provides complex administrative support for department management related to clinical services.

Responsibilities

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1.Assists Group Practice Leader Faculty with business planning and goal setting.

2.Provides support to the School of Dentistry Students and the Attending Clinical Faculty team.

3.Schedules, plans and coordinates work according to clinical needs.

4.Collects, organizes and analyzes data for specialized clinical reports.

5.Prepares correspondence, establishes and maintains confidential files.

6.Coordinates the collection and preparation of operating reports.

7.Assists with the implementation of department and University policies and procedures.

8.Provides administrative support to upper level department management by scheduling

9.appointments, and coordinating meetings.

10.Assists in tracking and maintaining patient records for the School of Dentistry.

11.Acts as a liason between the faculty and student dentists in the assignment of patients and the coordination of their care.

12.Ensures that all related new patient appointments for care are secured in a timely manner.

13.Responsible for collaborating with student dentists and members of the care delivery team to triage, coordinate, and consistently manage the patient care experience.

14.Coordinates the attending schedule and assignment of attendings to student dentists.

15.Acts as an assistant to the Clinic Manager, Group Practice Leaders, and other clinical faculty as assigned for all administrative and scheduling needs.

16.Acts to ensure proper infection control, clinic policies, and processes are followed.

17.Assists in the orientation, education, and training of dental students on clinic procedures and protocols.

18.Adheres to standards set by OSHA , HIPAA , FERPA , CODA and other standards set by the department.

19.Participates in committees and discussions regarding clinic operations, materials, protocols, and/or quality assurance.

Problem Solving

This position plans and expedites the flow of work while ensuring the smooth operation of the department under the pressure of frequent interruptions and changes in priorities. Requires daily problem solving and mult-tasking. Must be able to maintain a professional demeanor in stressful or difficult situations.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Special Instructions Summary

This is a temporary position and will end after 6 weeks.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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