Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 02/13/2023

Requisition Number PRN13418N

Job Title UU Student - Admin/Clerical

Working Title Administrative Assistant

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code?

Type Non Benefited Staff / Student


Standard Hours per Week 10-15

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Week day flexibility, 10-15 hours per week.

Virtual. In-person work sometimes needed.

Is this a work study job? No

VP Area President

Department 00006 - Associate VP for Diversity

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $12.00

Close Date

Job Summary

To provide highly responsible leadership in administrative, facilitative, and educational support in the management of specific projects associated with the work of the New Leadership Academy ( NLA ). The NLA Fellows Program changes the expectations that surround leaders, leadership and leadership development across higher education. The New Leadership Academy is part of Equity, Diversity, and Inclusion at the University of Utah. Equity, Diversity, and Inclusion ( EDI ) serves across the entire university system and leads this work for the University and includes resource centers; offices; and associated student, faculty, and staff affinity groups. EDI has a mission to serve as a catalyst for transformation towards diversity, equity, and inclusion as an embodiment of the University’s core values with the ultimate vision of establishing a culture of belonging throughout the University and becoming a model campus for equity, diversity, and inclusive excellence.


Essential Functions

  • Assists with conference planning and logistics.
  • Edits and assists in writing research papers, project reports and publication materials.
  • Arranges for printing and graphic art requirements for printed materials.
  • Schedules appointments, visits and meetings.
  • Supports recruitment, curriculum development and delivery.
  • Assist with digital communications for distribution.
  • Setting up and assisting with the running of live events/meetings.
  • Creating invoices from templates.
  • Processing reimbursements.

Problem Solving

The Administrative Assistant works under general supervision in the performance of most tasks and may determine the prioritization of routine work assignments. The employee will work in a high-energy, fast-paced, team-oriented environment with high levels of accountability. The employee must be able to multi-task with varied assignments and be aware of resources needed to accomplish the objectives outlined in each project. Time management and attention to detail is a must.

Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Work Environment and Level of Frequency that may be Required

Nearly Continuously: Virtual Office Space (Remote Working – Space available on campus)

Physical Requirements and Level of Frequency that may be Required

Nearly Continuously: Sitting, repetitive hand motion (such as typing) hearing, listening and talking

Seldom: Bending, reaching overhead, walking – During hosted meetings and events.

Minimum Qualifications

Excellent analytical and communication (written and verbal) skills with the ability to forge relationships with diverse audiences; the ability to manage multiple projects; timeliness; and the ability to work on teams or independently. Students should be dependable and committed to the position during their allotted weekly schedule. Perfect candidates are self-starters with a growth mindset and have good interpersonal skills. Attention to detail is a must.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. We welcome candidates from diverse backgrounds, identities and experiences with a commitment to contributing to an equitable, diverse and inclusive environment for all members of our community.


Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.