Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 03/10/2022

Requisition Number PRN29675B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8:00 am – 5:00 pm

VP Area Academic Affairs

Department 00093 - Linguistics

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 15.19 to 22.00

Close Date

Open Until Filled Yes

Job Summary

The Department of Linguistics is looking for an energetic, dependable, and

organized person to join our team. In addition to working in a team

environment this person must also be able to work independently and

efficiently. The Administrative Assistant will be the face of the department

and must possess excellent customer service skills. This position provides a

creative outlet in that the qualified person will be able to design our

newsletters, brochures, flyers, etc. The position will also be a support to

the Administrative Manager, the Academic Advisors, and the Student

Support Specialist.


Job Functions

1. Assists department with business planning and goal setting.

2. Makes updates to department website.

3. Provides administrative support to Dept. Chair, Admin Manager, Student

Support Specialist, and Academic Advisors.

4. Prepares flyers, correspondence, including composing routine letters and


5. Provides additional general office support such as greeting and directing

visitors, handling incoming calls and processing mail.

6. Assists with the implementation of department and University policies and


7. Provides administrative support to upper level department management

by scheduling appointments, coordinating meetings and conferences and

maintaining and ordering office supplies.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Ability to work independently and set priorities, utilize time efficiently, and

perform well under pressure.

Must be a team player – willing and able to assist other staff members.

Excellent secretarial and organizational skills, including high level of

computer proficiency in using Microsoft Office products.

Attention to detail and good problem solving abilities, with moderate level of

independent decision-making.

Ability to interact in a professional manner with all persons, both internal

and external, in a customer service friendly manner.

Professional appearance and demeanor.

Ability to maintain a high level of confidentiality.

Exercise good judgement and initiative.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.