Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah


Open Date 08/01/2022

Requisition Number PRN31569B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M – F 8:00 – 4:30; 1 – 2 days remote available; some flexibility with work hours.

VP Area U of U Health - Academics

Department 00255 - Radiation Oncology Som

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 20.00 to 28.08

Close Date

Open Until Filled Yes

Job Summary

Provides administrative support for 4 faculty members of Radiation Oncology and works with other administrative assistants in departmental projects and events. Our Administrative Assistants play a key role in ensuring the success of daily operations.


Job Functions

1. Schedule appointments, maintain clinic schedules and calendars, coordinate meetings and conferences, and orders catering, as applicable.

2. Process payment requests, travel reimbursements, campus orders, and purchase orders as necessary. Track expenses and ensure all supporting financial documents are accurately completed and that information is entered in a timely manner.

3. Coordinates services with several other departments and institutions.

4. Works with the administrative team to plan events, work on projects to improve efficiency, and keeping the website current.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

In the addition to salary, the University of Utah prides itself in our total reward package, including but not limited to the following:

· 11 paid Holidays per year

· Free UTA public transportation pass

· 50% tuition reduction for employee, spouse, and dependent children after 6 – 12 months of employment

· Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel.

· Health coverage options that are both affordable and allow for access to care through the University of Utah health system

· Paid parental leave (in addition to FMLA ), if qualified

· 14.2% employer contribution to retirement

· Professional development opportunities.

· Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans are available.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


The preferred candidate will encompass strong customer service and organizational skills, be detail oriented, with an ability to multi-task and prioritize. They are dedicated and energetic, reliable, self-motivated, and have the ability to work under deadlines with frequent interruptions. Strong Word, Excel, PowerPoint, and web search preference. University experience is a plus.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.