University of Utah Jobs

Job Information

University of Utah Administrative Assistant in Salt Lake City, Utah

Open Date 02/12/2021

Requisition Number PRN25318B

Job Title Administrative Assistant

Working Title Administrative Assistant

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8:00 am – 5:00 pm.

VP Area U of U Health - Academics

Department 00850 - Pediatric Critical Care

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $15.19 - $24.85

Close Date

Open Until Filled Yes

Job Summary

The Pediatric Critical Care Division at the University of Utah has an immediate job opening for an Administrative Assistant. This position provides secretarial and administrative office support to a clinical research network(s).

The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, please visit:

The University of Utah offers a comprehensive benefits package with excellent health care options, 14.2% retirement contributions that vest immediately, a variety of retirement plans, and generous paid leave time. Current benefits information is available at


1.Provides administrative support to the Program Director, Project Managers and ancillary study team members and assists with business planning and goal setting.

2.Periodically plans and coordinates work actions of other administrative support staff.

3.Maintains manager’s calendar and schedules appointments.

4.Coordinates meetings and conferences and manages meeting setup.

5.Takes minutes at meetings.

6.Makes travel arrangements, prepares and tracks travel reimbursements.

7.Prepares correspondence, including composing routine letters and memos.

8.Establishes and maintains confidential files.

9.Orders and maintains supplies and assembles binders.

10.Collects, organizes and analyzes data for specific research studies.

11.Reviews, edits, distributes study documents, monitors completion of regulatory documents from clinical centers and assists project managers with special projects as assigned.

12.Produces reports for specific data projects as requested.

13.Prepares a semi-annual newsletter and a simple member roster for national meetings.

14.Strategizes and assists with solving problems within the data coordinating center to ensure smooth operations of teams and communications with outside sites.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (2 years related work experience may be substituted for 1 year of education) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


•Strong computer skills and proficiency in latest versions of Microsoft Word, Microsoft Excel and Microsoft PowerPoint.

•Excellent word processing and spreadsheet software skills required and the ability to quickly learn new technology.

•Experience with other software programs (Visio and Publisher).

•Experience or technical ability and a preference for learning new technologies, programs and software will be valuable.

•Effective communication skills and the ability to interact professionally with physicians and other healthcare providers.

•Knowledge of business etiquette and writing.

•Direct supervisory experience.

•Data entry experience.

Applicants will be screened according to preferences.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.