Job Information

University of Utah Acquisitions Assistant in Salt Lake City, Utah

Open Date 10/06/2021

Requisition Number PRN27948B

Job Title Senior Library Specialist

Working Title Acquisitions Assistant

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, between 8am – 5pm

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $16.82 - $18.26

Close Date

Open Until Filled Yes

Job Summary

The Marriott Library is hiring two Acquisitions Assistants who will order and process new physical and electronic library resources. As Acquisitions Assistant, you would perform advanced ordering procedures and process requests for specialized areas such as foreign languages, subscriptions, and technical materials. You would have the opportunity to work with foreign, domestic and specialized vendors, library users, and other library employees. Common job duties would include troubleshooting problems, managing records, and operating online systems and database platforms. To be successful in the role, you will need to have the ability to exercise sound judgment in resolving complex problems and the ability to analyze and solve technical problems.

This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor.

We seek qualified applicants who also bring perspectives and experiences that will enrich and strengthen our organization. We especially invite applications from candidates who may not have followed a traditional educational or professional path. All candidates should be prepared to discuss how they see themselves contributing to the University’s equity, diversity, and inclusion efforts. The library serves an increasingly diverse constituency of patrons, and our employees, services, collections, and policies should honor and reflect this diversity. We are therefore interested in identifying and interviewing candidates who have experience with underserved or marginalized communities and communities of color and who are committed to advancing our mission to provide equitable access to information resources.


  • Process domestic and international orders.
  • Process invoices and payments.
  • Accurately manage material and financial records.
  • Process and edit new and existing materials using established rules and procedures.
  • Communicate with vendors to complete purchases, complete cancellations, submit payments, and obtain solutions to problems.
  • Conduct specialized searches using bibliographic tools and automated databases.
  • Process items identified for replacement, repair, removal, or withdrawal.
  • Maintain accurate and complete records for both print and online materials.
  • Audit records for errors and resolve problems in cataloging, ERM data, and the serials knowledgebase, utilizing judgment to know when to refer problems to the next level.
  • Create and produce reports using databases or statistical software, collect, analyze, and store data.

Minimum Qualifications

Four years library experience or equivalency; knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


  • Purchasing and/or Accounting experience.
  • Ability to work creatively and collaboratively both as a team member and independently, and to promote effective teamwork among colleagues.
  • Experience working with library collections or serials collections.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Type Benefited Staff

Special Instructions Summary

All applications received by October 24, 2021 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected.

When prompted to do so, please upload three (3) professional references.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.