University of Utah Accounts Receivable Manager in Salt Lake City, Utah


Open Date 10/15/2018

Requisition Number PRN18671B

Job Title Accountant

Working Title Accounts Receivable Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area Academic Affairs

Department 00307 - Housing & Residential Educ

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $44,000-$49,000

Close Date

Open Until Filled Yes

Job Summary

Located in Salt Lake City, the University of Utah is a public, 4-year institution committed to providing an exceptional academic and co-curricular experience for students and the University community. The “U” is aPAC-12 institution with over 33,000 students. Heritage Commons is home to 2,800 students who live in the 2002 Winter Olympic athlete village, residing in 20 co-ed residence halls and 1 O apartment buildings. In addition, Housing & Residential Education has two apartment buildings located in downtown Salt Lake City that constitute Downtown Commons. Heritage Commons constitutes 868K square feet and Downtown Commons is 26K square feet.HREis growing with a 309 bed Honors Living Learning complex (161 K square feet) that opened August 2012 and additional 400 bed Entrepreneur-Innovation Living Learning complex (150K square feet) opening August 2016. The University Housing Campus Master plan calls for continued growth and construction to meet the housing demand.

Housing & Residential Education and the University of Utah value interactions among individuals with varying traditions, cultures, identities, expressions, orientation, religious beliefs, economic backgrounds, and racial/ethnic origins. We strongly encourage applications from candidates who will share and explore this value with the team and with the residents.

This Accounts Receivable Manager is responsible for working with student accounts to ensure they are accurate and up to date. The Manager is the primary contact with Income Accounting to ensure that questions that may arise on the student’s bill are addressed in a timely manner. This position also supports the reconciliation of receivables. The Manager must have strong communication skills.

There are two transitions in this area that will adjust the core work of this position. We seek a team­oriented, skilled accountant who is able to work in a changing environment.

This position reports to the Assistant Director of Finance.


Accounts Receivable

1.Manage day-to-day Accounts Receivable operations, daily responsibilities to include:

a.Preparation of cash trays for business transactions (opening/closing)

b.Ensure closure of credit card terminals and secure closing reports with cash at the end of each business day

c.Preparation of deposits; reconcile payment reports; close banking period for housing payments

2.Work closely with other campus departments (Athletics, International Center, Student Affairs office, Scholarships & Financial Aid, etc.) to make sure student accounts are properly handled regarding application of scholarships and stipends

3.Reconcile Accounts Receivable Account to verify accuracy betweenHREand university financial reports.

4.Preparation of journal entries as needed (reconciliations/adjustments/scholarship payments);

5.Accurately bill and post payments to student accounts; issue refunds to students related to overpayments; apply credits to student accounts.

6.Manage student meal plans, responsibilities include: adding, changing, removing, flex dollar adjustments, reconciliation with Dining Services

7.Process invoicing and payments related to rental of space of the Peterson Heritage Center

8.Resolve conflicts concerning student accounts.

Back-up for Accounts Payable

1. Responsibilities may include: processing of accounts payable bills, ensuring accuracy of invoices, working with vendors regarding discrepancies with billings, coordinating travel requests, and working withRHAregarding Fund 9900 and expenses incurred in the fund.


1.Manage cash register programming/maintenance

2.Outline department policies/procedures concerning Accounts Receivables

3.Assist with Input of monthly period closing report numbers as needed.

4.Other duties as assigned

Minimum Qualifications

Bachelor’s degree in Accounting, Finance or a related field, plus one year related experience or equivalency required. A thorough understanding of general ledger accounting practices, cost analysis and accounting principles, as well as demonstrated analytical, problem solving, human relations and effective communication skills also required.

Knowledge of PeopleSoft or Access databases may be preferred in some areas.

Department Specific Qualifications

1.Bachelor’s degree in Accounting, Finance or a related filed, plus one year related experience or equivalency required; a thorough understanding of general ledger accounting practices, cost analysis and accounting principles, as well as demonstrated analytical, problem solving, human relations and effective communication skills are required.

2.Ability to understand, and apply University departmental regulations in workplace.

3.Ability to work effectively in a diverse environment.

4.Excellent organizational skills.

5.Ability to accurately analyze information, situations, and procedures.

6.Experience in writing business correspondence and operating procedures.

7.Ability to work collaboratively with students, parents, university officials, and vendors in diverse university setting.

8.Working knowledge of various software packages (including Excel spreadsheets, word processing and e-mail).

9.Ability to work a modified schedule as needed.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Background Check

A successful background check is required before a formal offer of employment can be made for this position.


1.Experience working with StarRez and/or PeopleSoft software

2.Experience working within a college I university setting

Type Benefited Staff

Special Instructions Summary

Priority consideration will be given to applicants who apply by October 24, 2018.

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: .

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.