University of Utah Accounting Specialist in Salt Lake City, Utah
Open Date 07/20/2018
Requisition Number PRN17873B
Job Title Accounting Specialist
Working Title Accounting Specialist
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
Monday through Friday 8:00AM to 5:00PM
VP Area President
Department 00334 - KUED
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $12.02/hr. to $19.75/hr.
Open Until Filled Yes
Performs a variety of accounting duties that range in level of complexity from clerical accounting duties such as preparing deposits, managing accounts receivable and acting as payroll reporter, to more complex duties such as preparing budgets and reconciling accounts.
Performs a variety of bookkeeping activities, including, but not limited to the following:
1.MaintainsKUED&KUERSales and Service Accounts Receivable; prepares invoices; resolves problem invoices; follows-up on past due invoices; logs payments.
2.Prepares departmental bank and donation deposits.
3.Serves as Payroll reporter. Reviews each employee’sKRONOSfor accuracy, and prepares report for Sign-Off.
4.Downloads, reviews and reconcilesKUEDpayroll report. Ensures labor costs are charged to the correct accounts.
5.PreparesKUEDProduction and Digital/Interactive Media Personnel Report; emails Production employees for missing worksheets; compares withKRONOS.
6.Prepares payroll reports as needed.
7.Prepares/distributes Overtime and Holiday Pay report.
8.Prepares Video/DVDSales Report for internal use and related reports forPBS.
9.Reallocates and reconciles purchasing cards forKUER.
10.PreparesKUED&KUERSales Tax reports.
11.PreparesKUED&KUERAccounts Receivable aging reports.
12.Maintains, reconcilesKUEDandKUERaccounts and makes correcting journal entries as necessary.
13.Reviews expense and accounting documents for accuracy and appropriate approvals; analyzes to ensure transactions are charged to the appropriate accounts.
14.Responsible for Admin, Community Relations and Marketing sections of theKUEDmonthly budget report
15.Reviews Ready to Learn and Community Outreach budgets with the managers of these two areas in the Community Relations department.
16.Downloads telephone bills forKUEDandKUER; reconciles/reviews charges; emails employees long-distance charges.
17.Prepares Community Relations and Marketing sections of preliminaryKUEDproduction budgets.
18.CompletesKUED/KUERCPBStation Activities Benchmarking Survey personnel workbook.
19.Assists with new fiscal year budget planning.
20.Assists with preparation of the annual audit including collectingKUEDDonated Goods paperwork and tear sheets.
21.Maintains filing system; archives documents per record retention guidelines.
22.Cross-trains/performs back-up duties with otherKUER,KUED, and Utah Education TeleHealth Network positions as required.
23.Assists Accounting staff and employees with inquiries.
25.Reviews cell phone reimbursement requests forKUEDemployees
26.Assists with phone support forKUEDemployees
27.Maintains Salt Lake Gallery &KUEDArtwork location spreadsheet
28.Prepares Quarterly Endowment Reports
29.ChecksKUEDandKUERwebsites forCPBCommunity Service Grant compliance
30.Performs other duties as assigned.
The Accounting Specialist follows University policies and procedures and follows applicable state andIRSguidelines. The incumbent refers issues outside of policy or not covered by policy to the supervisor.
The Accounting Specialist has the authority to determine correct account numbers, and ensure correct accounting procedures are followed. The incumbent answers questions from staff and vendors on invoice status, payroll problems, etc., and must be able to meet deadlines and establish priorities.
Challenges encountered by employees in this position include communicating effectively with various University departments atKUED-TV,KUER-FM and Utah Education TeleHealth Network. Reports prepared must be in accordance with generally accepted accounting principles and federal, state and University policies and procedures.
AUTHORITY/ACCOUNTABILITYThis position has the authority to analyze, document and report the financial stability or instability of accounts using generally accepted accounting principles. This position works under general supervision to complete assigned work. Day-to-day work is performed independently by following established procedures and regulations. Assignments are received with general instructions on desired results but without specific instructions on methods.REPORTINGRELATIONSHIPS
TheKUEDAccounting Specialist reports to theKUEDSenior Accountant.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as Microsoft Office, PeopleSoft or Kronos may be required for certain positions.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
An understanding of basic accounting principles, mathematical aptitude and at least intermediate level Excel skills. Accuracy, thorough attention to detail and ability to work under pressure with minimal level of supervision is important. Ability to prioritize effectively, multitask and genuine desire for the department to succeed is essential.
Type Benefited Staff
Special Instructions Summary
The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: email@example.com or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: firstname.lastname@example.org .
The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.
This position may require the successful completion of a criminal background check and/or drug screen.