Job Information

University of Utah Accounting Specialist in Salt Lake City, Utah


Open Date 08/14/2023

Requisition Number PRN14067N

Job Title Accounting Specialist

Working Title Accounting Specialist

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 16

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Work schedule will be negotiated at time of hire.

Is this a work study job? No

VP Area Academic Affairs

Department 00127 - Physics and Astronomy

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 19.22

Close Date

Job Summary

This position is temporary and part-time. The successful applicant will work with the Associate Director of Finance and Accounting (AD) for the department of Physics and Astronomy (P&A). The project will be to develop a how-to for the department’s next research accounting support person. Training will be provided for the specifics that will be included in the how-to manual; the successful candidate would be able to take that training and compile independently and efficiently.


The goals of this position will be to prepare a general how-to and resource manual for the next full-time opening for a research Accountant or Accounting Specialist. This position requires clear communication with the AD, the ability to work independently following training, and a strong work ethic. Please review the essential functions for the full-time position for which this how-to will cater.

  1. Maintains and reconciles accounts and makes correction to journal entries as necessary. Tracks and reports revenue and expenditures.
  2. Prepares departmental or grant budgets and cost reports and does variance analysis.
  3. Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the correct account.
  4. Handles accounts receivable for department including invoice preparation, bank deposits, aging reports, follow up on past due accounts.
  5. Prepares and processes purchasing and travel documents. Solves problem with invoices and processes for payment.
  6. May serve as the department payroll reporter. May track department payroll expenses and ensure labor costs are charged to correct accounts.
  7. Reviews and reconciles University procurement and purchases.
  8. Reconciles monthly management statements and maintains back-up documentation.
  9. Creates special checks or check requests.
  10. Tracks and controls department inventory.
  11. May supervises and/or train accounting clerks and other clerical staff.
  12. May serve as petty cash custodian for the department.
  13. May purchase and maintain office supplies for department.

Minimum Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Demonstrated communication skills, an understanding and commitment to a culture of inclusiveness, and a track record of professionalism and quick learning.

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112


Online reports may be submitted at

For more information:

To inquire about this posting, email: ( or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.